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EY MENA-Talent Operations-CW Ops-Senior Associate 
India, Kerala, Kochi 
291742246

23.06.2024

Job Summary:

Shift: Aligned to the shift timings/schedule of the Region


Vendor and Contractor Management:

  • Vendor Invoicing:
    • Monitoring the monthly invoices and ensuring the accuracy of the information
    • Coordinating with Partners and Hiring Managers to obtain any necessary approvals needed
    • Coordinating with Finance to ensure turnaround within the agreed SLA
    • Liaising with vendors for any adjustments, corrections or/and missing documentations
    • Amendments of Purchase Orders when required including but not limited to extensions, price adjustments and/or remapping the chargeability
  • Contingent Worker Invoicing:
    • Ensuring Payments are released to contractors in a timely manner by coordinating with the relevant internal teams
    • Amendments of Purchase Orders when required including but not limited to extensions, price adjustments and/or remapping the chargeability
    • Execution of exceptions and out of budget payments where and when needed
  • Vendor Statement of Work:
    • Creation of Vendor Statement of Work
    • Ensuring accuracy of information
    • Sharing the Statement of Work with the relevant vendors
    • Creating and maintaining a tracking sheet with all Statement of Work information


Contract renewals:

  • Vendor contracts:
    • Ensuring procurement contracts nearing end dates are flagged within the appropriate times
    • Coordinating with the concerned team to extend or terminate the contracts where needed
  • Contingent Workers Contracts:
    • Liaising with internal teams to issue variation letters where needed
    • Obtaining all the necessary approvals and signatures
    • Extension of internal compliance checks
    • Amendments of any other documentation to reflect on the changes made to the contracts


Procurement process:

  • Creation of Vendor Profiles
    • Completion of vendor registration in an accurate and timely manner
    • Coordination with the concerned departments to ensure turnaround within the agreed SLA
    • Updating stakeholders of the progress of the vendor profiles
  • Creation of Purchase Orders
    • Completion of the purchase order forms
    • Coordination with the Administration team to ensure turnaround within the agreed SLA
    • Obtaining any necessary approvals needed to finalize the Purchase Order
    • Consolidation, tracking and sorting of the Purchase orders
  • Consolidation of reports and report generation using Microsoft Power BI.
    • Bi-weekly reporting to internal stakeholders
    • Bi-Weekly management reports of activity and utilisation
    • Extraction of Monthly Hiring Targets
    • Extraction of Monthly Headcount reports
    • Any other reports as determined by the Service Lines
  • Ensuring correct data is flowing into the reporting
    • Regular testing and trouble shooting
    • Collaborating with internal data owners to ensure data availability for extraction


Internal Due Diligence:

  • Independence Compliance:
    • Ensuring all vendors and contractors are taken through the correct independence and compliance channels
    • Extension of independence reports when needed


General Administration:

  • Support ad hoc Talent processes unique to the Service Line.
  • Coordinate and support regular and ad hoc Talent meetings or Service Line specific events, including invitation management, facilitation and minute taking.

Knowledge and Skills Requirements:

  • Intermediate to advanced skills in Microsoft Office, particularly Excel, PowerPoint, Power BI and Outlook
  • Strong attention to detail and data administration and analytics skills, with a focus on working with large quantities of data from various sources
  • Possess the ability to communicate with stakeholders at all levels to provide clear and concise information in both written and verbal formats.
  • Time management and the ability to deliver in a fast-paced environment with competing priorities
  • Ability to perform and manage multiple tasks simultaneously and work well under pressure and with time constraints.
  • Excellent client service skills, networking, and relationship development skills
  • Ability to be successful in a virtual team environment, working with limited supervision



Education:

  • Bachelor’s degree, preference will be given for those with HR Specialisation

Experience:

  • Minimum of 4 years of progressive experience in HR or related field at a coordinator or administrative level
  • Demonstrated experience working with different stakeholders with competing needs
  • Working in international and diverse environments

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