EY MENA-Talent Operations-CW Ops-Senior Associate 

India, Kerala, Kochi 

291742246

Job Summary:

Shift: Aligned to the shift timings/schedule of the Region

Vendor and Contractor Management:

• Vendor Invoicing:
  • Monitoring the monthly invoices and ensuring the accuracy of the information
  • Coordinating with Partners and Hiring Managers to obtain any necessary approvals needed
  • Coordinating with Finance to ensure turnaround within the agreed SLA
  • Liaising with vendors for any adjustments, corrections or/and missing documentations
  • Amendments of Purchase Orders when required including but not limited to extensions, price adjustments and/or remapping the chargeability
• Contingent Worker Invoicing:
  • Ensuring Payments are released to contractors in a timely manner by coordinating with the relevant internal teams
  • Amendments of Purchase Orders when required including but not limited to extensions, price adjustments and/or remapping the chargeability
  • Execution of exceptions and out of budget payments where and when needed
• Vendor Statement of Work:
  • Creation of Vendor Statement of Work
  • Ensuring accuracy of information
  • Sharing the Statement of Work with the relevant vendors
  • Creating and maintaining a tracking sheet with all Statement of Work information

Contract renewals:

• Vendor contracts:
  • Ensuring procurement contracts nearing end dates are flagged within the appropriate times
  • Coordinating with the concerned team to extend or terminate the contracts where needed
• Contingent Workers Contracts:
  • Liaising with internal teams to issue variation letters where needed
  • Obtaining all the necessary approvals and signatures
  • Extension of internal compliance checks
  • Amendments of any other documentation to reflect on the changes made to the contracts

Procurement process:

• Creation of Vendor Profiles
  • Completion of vendor registration in an accurate and timely manner
  • Coordination with the concerned departments to ensure turnaround within the agreed SLA
  • Updating stakeholders of the progress of the vendor profiles
• Creation of Purchase Orders
  • Completion of the purchase order forms
  • Coordination with the Administration team to ensure turnaround within the agreed SLA
  • Obtaining any necessary approvals needed to finalize the Purchase Order
  • Consolidation, tracking and sorting of the Purchase orders

• Consolidation of reports and report generation using Microsoft Power BI.
  • Bi-weekly reporting to internal stakeholders
  • Bi-Weekly management reports of activity and utilisation
  • Extraction of Monthly Hiring Targets
  • Extraction of Monthly Headcount reports
  • Any other reports as determined by the Service Lines
• Ensuring correct data is flowing into the reporting
  • Regular testing and trouble shooting
  • Collaborating with internal data owners to ensure data availability for extraction

Internal Due Diligence:

• Independence Compliance:
  • Ensuring all vendors and contractors are taken through the correct independence and compliance channels
  • Extension of independence reports when needed

General Administration:

• Support ad hoc Talent processes unique to the Service Line.
• Coordinate and support regular and ad hoc Talent meetings or Service Line specific events, including invitation management, facilitation and minute taking.

Knowledge and Skills Requirements:

• Intermediate to advanced skills in Microsoft Office, particularly Excel, PowerPoint, Power BI and Outlook
• Strong attention to detail and data administration and analytics skills, with a focus on working with large quantities of data from various sources
• Possess the ability to communicate with stakeholders at all levels to provide clear and concise information in both written and verbal formats.
• Time management and the ability to deliver in a fast-paced environment with competing priorities
• Ability to perform and manage multiple tasks simultaneously and work well under pressure and with time constraints.
• Excellent client service skills, networking, and relationship development skills
• Ability to be successful in a virtual team environment, working with limited supervision

Education:

• Bachelor’s degree, preference will be given for those with HR Specialisation
  

Experience:

• Minimum of 4 years of progressive experience in HR or related field at a coordinator or administrative level
• Demonstrated experience working with different stakeholders with competing needs
• Working in international and diverse environments

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