Microsoft Executive Business Administrator 

United States, Washington 

950331603

Required Qualifications

• 7+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/ upper-level management

Ability to meet Microsoft, customer and/or government security screening requirements are required for this role. These requirements include, but are not limited to the following specialized security screenings: Microsoft Cloud Background Check:

• This position will be required to pass the Microsoft Cloud background check upon hire/transfer and every two years thereafter.
  

Additional or Preferred Qualifications

• Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology)
  • OR equivalent experience.
• 4+ years' experience serving as mentor or direct/indirect (e.g., team leader) supervisor to others.
• 5+ years' experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training).
  

Business Support ATR-E - The typical base pay range for this role across the U.S. is USD $32.16 - $64.90 per hour. There is a different range applicable to specific work locations, within the San Francisco Bay area and New York City metropolitan area, and the base pay range for this role in those locations is USD $43.08 - $71.25 per hour.Certain roles may be eligible for benefits and other compensation. Find additional benefits and pay information here:Microsoft will accept applications for the role until July 16, 2024.

Calendar Management

• Strategic calendar management and time planning support for the CVP of Azure Data, based on business needs and priorities.
• Use executive maturity and judgment around prioritization decisions and maintain constant communication with Chief of staff/manager.
• Manage ambiguity and remain calm in stressful situations.

Cross-Functional Collaboration and Communication

• Proactively drive communication and liaise between executives, central team, and other business partners to share information and best practices that drive efficiency. Communicate with executive maturity to external partners/audiences and third parties.

Discipline Growth and Development

• Provide leadership and actively seek out and participate in the Business Support community. Mentor Business Support professionals, onboard and train new Business Support staff, and contribute to the organization's culture as a leader.

Team Management Support (Headcount Management, Recruitment, Onboarding/Offboarding)

• Land and delegate onboarding activities (ex. Owning and managing Azure Data wide distribution lists and security groups).
• Provide high-level support for seamless executive onboarding experiences. Identify areas of improvements and updates for relevant headcount management systems by partnering closely with the central staff team.

Event Coordination and Logistics

• Manage, plan, and develop team-wide events in partnership with the Chief of Staff. Take responsibility for event outcomes and demonstrate executive presence. Leads a team of event planners if needed.

Leadership

• Lead by example and serve as a role model to Business Support colleagues by maintaining a professional attitude, demonstrating executive presence, influencing others, and encouraging self-reflection during difficult situations.
• Navigate with executive maturity and calmness in difficult situations. Use executive maturity to escalate issues, proactively ensuring teams effectiveness and consistency.

Project Ownership

• Balance multiple complex projects and timelines end to end while maintaining executional and operational excellence within the division and across business groups. Provide operations and project management support to manager and central staff team.

Resource Management (Hardware/Supply Management, Purchase/Expense Management Financial Management)

• Function as expense report final approver for all Azure Data LT members.
• Manage discretionary budget tracking (e.g., morale and training) and reporting for leadership team. Partners with central staff team on all aspects of budgets, headcount and policies.

Rhythm of Business (ROB)

• Partner with the Chief of Staff and Business Manager on building and managing annual rhythm of business (ROB), including fiscal year calendar and executive meeting schedule (e.g., Human Resources [HR] cadence, fiscal cadence, SLT cadence, company-wide and/or employee resource group cadence).

Space Management and Planning

• Oversee space-management processes, team spaces and group moves (e.g., office locations/desk assignments, private conference rooms, transitional spaces, remote/location status) while also partnering closely with the Azure Data Space Lead, cascading space management vision to fellow team members.

Travel Management

• Work with Executive Travel to coordinate travel arrangements (e.g., accommodations, transportation, security) for the CVP, while partnering with the Chief of Staff.
• Co-create detailed itineraries/agendas for daily activities by setting and managing travel expectations to maximize trip productivity. Manage all travel logistics and maximize trip itineraries. Act as a stand-by resource and ensure availability for varying manager needs/time zones to address issues/escalations during business travel. Maintain availability and act with urgency to address travel changes as they arise.

• Embody our and