Microsoft Executive Business Administrator 

United States, Washington 

297360052

, Intellectual Property Group and the Associate General Counsel, Open Innovation Team

Required Qualifications:

• 7+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management.

Preferred Qualification:

• Knowledge and proficiency of Microsoft internal systems such as Employee Central, MyOrder, MSTravel/ MyTravel, and MyExpense
• Proficient written and verbal communication skills
• Experience in Microsoft software, such as Office, Teams and Windows software
• Ability to self-direct work in a fast-paced environment; ability to work independently, deal with ambiguity and act with appropriate urgency and flexibility with a positive attitude and professionalism
• Ability to maintain confidentiality of highly sensitive material and information with discretion and professionalism
• Ability to work collaboratively with other administrative assistants within the team and across the company.
• Ability to interact in a professional manner with leaders of all levels, from both inside and outside of Microsoft, including government and agency representatives

Business Support ATR-E - The typical base pay range for this role across the U.S. is USD $32.16 - $64.90 per hour. There is a different range applicable to specific work locations, within the San Francisco Bay area and New York City metropolitan area, and the base pay range for this role in those locations is USD $43.08 - $71.25 per hour.Certain roles may be eligible for benefits and other compensation. Find additional benefits and pay information here:

• Provides strategic calendar management and time planning support for VP, Deputy General Counsel, Intellectual Property Group and Associate General Counsel, Open Innovation Team. Manage rhythm of the business processes; prepare for and coordinate internal and external engagements and communications as required; manage team aliases, to support efficient and appropriate internal communication
• Collaborate and partner with admins and IPG LT members on projects and operational activities
• Proactively plan and manage logistics for team meetings such as all hands and staff meetings, morale events and team offsites
• Manage domestic and international travel, ensuring that all point to point logistics are handled including air, hotel, passport/visa documentation, expense reports and other special logistics requests.
• Open purchase orders and procure goods and services as required; prepare expense reports with an understanding of compliance; keep track of expenses and invoices
• Assist in onboarding/offboarding of employees, including processing personnel status changes using internal Microsoft tools
• Identify areas of improvement and streamline processes
• Oversee space-management processes and team spaces, cascading space management vision to fellow team members