- Lead the strategy and management of Conventions, E&D, Sponsorships, and CC for all Dermatology Business Unit.
- Provide support, coaching and best practices to managers
- Oversight of the technology and associated systems
- Oversight of the convention budgets and contracting
- Monitor industry trends and continuously assess opportunities for Incyte
- Influence business leaders and effectively collaborate cross-functionally to deliver business results
- Provide recommendations on policy, process and technology to the Head of Dermatology US Derm Business Operations
- Day-to-day responsibility for Conventions for the dermatology franchise, including but not limited to:
- Oversight of the planning and execution of Exhibits/Congresses
- Work closely with cross functional partners to understand emerging business needs
- Identify and implement projects that improve the exhibit experience and allow Incyte to execute more cost effectively, while providing efficient and effective delivery of organizational strategies
- Responsible to manage exhibit expenses and ensure that all expenses align with Incyte’s financial policy and procedures, compliance, and financial and purchasing policies; and produce post exhibit reports and cost review
- Develop and manage relationships with third party vendors in the exhibit industry to ensure superior execution, along with policy and compliance adherence
- Maintain and update program data in Congress SharePoint Portal and Convention calendar information within Smartsheet
- Manage, execute and administer all planning aspects of conventions, including association liaison and communications, commercial booth management, association exhibit space, meeting space and housing procurements, overseeing exhibit companies, exhibit shipments, installation and dismantling, representative staffing and scheduling, ancillary meetings, receptions, dinners and hospitality events
- Interface with Product Strategy and Promotional Review Team to ensure all communications, sales literature, reprints, promotional items, convention graphics, and general information are pertinent and compliant
- Manage all communication aspects of respective meetings/ conventions to internal attendees; inclusive of the coordination of various departments, field sales force, , and senior management, as appropriate
- Direct vendors on delivering high quality service and assure compliance with service level expectations and timelines to ensure effective delivery of services. Ensure quality assurance and controls are in place.
- Responsibility for E&D, Sponsorships and Charitable Contributions for the dermatology franchise, including but not limited to:
- Manage the review & approval process of E&D requests (local and regional), Sponsorships, and Charitable Contributions for the dermatology franchise.
- Management of the review & approval process of Sponsorships and Charitable Contributions, along with the associated review teams
- Management of the technology and associated systems, including trouble-shooting and regular meetings with the technology vendor(s)
- Produce, distribute and analyze E&D, Sponsorships, and CC metrics on a quarterly basis
- Oversee technology and associated systems, troubleshoot issues, and conduct regular meetings with technology vendors.
- Produce, distribute, and analyze E&D, Sponsorships, and CC metrics on a quarterly basis.
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