TitlAssistant & Project Coordinator (Temporary contract)
Duties and Responsibilities
- Executive Director, Business Lead IAIagenda.
- SupportExecutive Director, Business Lead IAIduring main events in Europe.
- Organize business travel and appointments.
- Compile reports to track expenses, invoices, requisitions creation (Atlas) and cost center allocations
- Contribute positively to a strong culture of business integrity and ethics.
- Act within confidentiality, compliance and legal requirements as well as within company guidelines
Project (s) coordination:
- Organize IAI offsites.
- IAI Budget Management, manage and control the budget allocated to the department, tracking expenses on POs, and ensuring cost-efficiency.
- Co-manage with theExecutive Director, Business Lead IAIcommunication within the department and Region Europe to have a clear and consistent communication among team members and stakeholders.
- Manage Team meetings (organize, track attendance, follow up on actions)
- Weekly IAI Team meeting (Morges)
- Monthly BUD meeting (IAI Business Lead & EU5 IAI BUDs)
- Quarterly Opzelura Brand Team meeting (in partnership with Morges Opzelura Brand Lead)
- Maintaining comprehensive project documentation, including reports and plans.
- Engage with stakeholders to gather requirements, provide updates, and ensure two way communication.
- Take on and lead ad hoc projects.
Requirements
- BA or equal by experience
- 7+ years experience working for a multi-national company in similar position.
- Well organized, willingness to solve problems and honor deadlines, reliable, perfect communication skills, and discretion & ability to handle sensitive information are a must.
- Excellent proficiency with Office software systems (Excel, Word, PowerPoint) and Outlook
- Fluent in English and French. German, Spanish, and/or Italian would be a plus
Disclaimer: The above statements are intended to describe the general nature and level of work performed by employees assigned to this job. They are not intended to be an exhaustive list of all duties, responsibilities, and qualifications. Management reserves the right to change or modify such duties as required.
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During the process, you may be asked to respond to questions that will screen out your application if you do not meet certain objective criteria required by the job. You can learn more about this process .
