Adidas OFFICE COORDINATOR & EXECUTIVE ASSISTANT 

Switzerland, Lucerne 

89466736

Purpose/ Mission

Provide administrative support to Country Manager, Head of HR manager, and responsible in overall function of office administration.

Ownership & manage day to day running of the Manila office and the key person to manage administrative duties for workplace health and safety.

Functional:

• Handling the day-to-day administrative and operational matters including monitoring the deadlines, follow-up on instructions and performing general secretarial functions.
• Attending to business support for the Country Manager including but not limited to updating and scheduling appointments and meetings including meetings venue and related facilities required.
• To prepare minutes of meeting, report preparation and presentation preparation.
• Supporting Country Manager with additional personal requests
• Responsible in handling domestic and international travel and accommodation arrangement for business related matters inclusive visa application.
• Review and develop administrative practices, procedures and systems to enhance efficiency and smooth running of office services
• Manage the centralizing all company contracts and ensure on-time renewal
• Source and review quotations, negotiate with suppliers and maintain quality supplier performance.
• Office/Administration duties to be assigned by Senior HR Manager/HR Manager.
• Assist in logistic requirements of organizing company events and training programs

Ad Hoc

• Office/Administration duties to be assigned by GM/HR & Admin from time to time
• To undertake other special assignment, ad-hoc functions and related duties as and when required.
• Responsible in overall function of office administration which includes maintaining company assets, stationeries, office supplies, general facilities and equipment.
• To coordinate and liaise with all levels of people in the organization to get work done.
• Develop and implement administrative improvement initiatives to improve overall service performance and effectiveness.
• To undertake other special assignment, ad-hoc functions and related duties as and when required.
• Responsible in overall function of office administration which includes maintaining company assets, stationeries, office supplies, general facilities and equipment.
• To coordinate and liaise with all levels of people in the organization to get work done.
• Develop and implement administrative improvement initiatives to improve overall service performance and effectiveness.

People

• Provide the efficient administrative service capability.

Controlling:

• Manage and control own KPI’s

Compliances

• To observe both global and local policies and procedures in all dealings;
• Support organization changes and directions

Functional:

• Minimum 5 years working experience in similar capacity.
• Previous role handling projects, events and or workplace environment
• Accustomed to dealing with senior leadership

Education:

• A recognized Degree in Office or Business Administration

Software Tools/Technology:

• Word - Advanced
• Excel – Advanced
• PowerPoint – Advanced
• Outlook – Advanced

Language Skills:

• English: Advanced
• Local Language: Fluent