Coordinating Responsibilities: - Schedule and organize meetings for management and other key staff members.
- Coordinate agendas for all organizational meetings and functions.
- Facilitate new employee onboarding and orientation process.
- Organize meetings and ensure setup meets the presenter's needs, including sanctioned events.
- Compile and manage sensitive and non-sensitive personnel data, such as emergency contact information, attendance records, resumes, and other documentation.
- Assist in maintaining the office personnel organization chart, ensuring accurate reporting structures.
- Oversee office and personnel support requirements, equipment and office supplies, asset tracking, and compliance with safety and company policies.
- Schedule and manage day-to-day Jacobs | Russell MARTA Team (JRMT) operations.
- When directed, facilitate the annual performance evaluation feedback process under the guidance of the Management Team.
- Respond to employee inquiries and provide timely assistance and follow-up.
- Assist with Client-directed tasks specific to personnel (e.g., access badges, parking swipe cards, transit cards, accountability, timesheets, etc.).
Human Resource Responsibilities: - Facilitate new employee onboarding and orientation process.
- Ensure job descriptions are current and compliant with the client's requirements.
- Enforce HR procedures and assist employees in navigating company policies.
- Assist with the Timekeeping process for employees.
- Assist the Talent Acquisition team/Recruiter with recruitment efforts.
- Support the implementation and communication of HR policies and procedures to ensure organizational compliance and consistency.
- Assist in developing and implementing employee engagement initiatives, such as employee surveys, recognition programs, or wellness activities.
- Review, track, and document compliance with mandatory and non-mandatory training, continuing education, and work assessments.
- Collaborate with HR functional groups to promote a positive employee experience, ensuring seamless onboarding and fostering a supportive work environment for new and existing employees.
- Performs routine tasks required to administer and execute human resource programs, including but not limited to leave requests, disciplinary matters, disputes and investigations, productivity, training and development, recognition, and morale.
- Maintains knowledge of trends, best practices, regulatory changes, and new information related to human resources and employment law.
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