EY CBS-BMC-BMC Enablement-Event Management-Supervising 

India, Kerala, Thiruvananthapuram 

311840058

Your key responsibilities

• Consult with event sponsor and/or requester to understand end-end requirements of the event
• Conduct venue research in conjunction with our preferred meeting management companies and make recommendations on meeting location by taking a detailed brief ascertain all event requirements and suggest event solution(s)
• Comply and promote the firm guidelines/policies
• Manage elements of delegate management
• Consult with the event program manager to ensure EY brand compliance throughout the event and pre and post event communication process
• Drive cost efficiencies and negotiations with venues and suppliers, ensuring all value adds have been reviewed and exhausted with suppliers
• Prepare initial event logistics budget and manage throughout the event lifecycle
• Prepare on-site schedules and run sheets for event logistics for venues and suppliers the venue
• Coordinate with Technology Support to arrange special event production and on-site technology.
• Audit and submit for approval any program related invoices and provide full event reconciliation
• Responsible for the smooth running of the event on-site, anticipating any problems/issues and putting in place measures and solutions before they occur
• Ability to resolve any complex problems and effectively with minimal disruption, and using existing solutions
• Act as the main point of contact on-site for all suppliers, ensuring that all suppliers are providing the agreed level of service and actively resolving any issues
• Take overall responsibility for the delegation and direction of the on-site support team, adjusting planning where necessary
• Assist in other areas of Events as needed
• Support and devise ideas/best practices for the team to drive process efficiencies as well as contribute creativity
• Using Firms Guidelines and Procedures, this individual makes recommendations to internal clients regarding location and logistics on various sized events and initiatives
• This individual may also recommend solutions and provides guidance to other Event Managers and meeting requestors regarding specific aspects of a large event or initiative.
• Anticipates client’s questions and is prepared when dealing with internal clients.

Skills and attributes for success

• Experience in corporate travel & events environment
• Exceptional customer service skills with a pro-active approach and commitment to quality
• Strong organizational skills with exceptional attention to detail
• Reactivity and ability to manage emergency, think out of the box and adapt to last minute changes and business dynamics
• Understand of business environment by investigating and proposing service and process improvements

To qualify for the role, you must have

• Must have a minimum 8 -10 years of event management skills and experience
• Must be experienced with all Microsoft Office Tools with competency in the use of Excel and PowerPoint.
• Excellent interpersonal and communication skills must be able to communicate clearly and with authenticity to senior leadership and stakeholders
• Must be able to work independently with minimal guidance
• High level of attention to detail and strong organizational skills are essential, with the ability to prioritise effectively

Ideally, you’ll also have

• Requires in-depth knowledge and experience of running large, logistically complex Global events
• Knowledge of meeting industry software, CRM, including web registration & digital marketing applications
• Demonstrable ability to interact with leadership, stakeholders, and peers
• Personal travel experience and geographic knowledge
• Interest on project management and technical/digital affinity
• Able to work virtually and with flexible shift timing

What we offer

Here’s a snapshot of what we offer:

You’ll develop the mindset and skills to navigate whatever comes next.
re: You’ll be embraced for who you are and empowered to use your voice to help others find theirs.

EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets.