Your impact
- Develop a document control and management system for projects and programs executed by Jacobs Philippines and other Jacobs offices for maintenance and distribution of project documents.
- Drive improvement in client satisfaction and deliver projects to the satisfaction of both the client and Jacobs.
- Works with the Project Managers and Project Controls Managers to develop work processes, procedures and implement an electronic data management system to facilitate project communications.
Here's what you'll need
- Understand the client requirements on project documentation and communication.
- Supports the development and implementation of document control plan and procedures.
- Set-up and maintain the project filing in accordance with the project requirements and or applicable standard practice for Project Filing and indexing.
- Maintains electronic files for all project documents. Files and stores hard copies of documents in accordance with Program policies and procedures.
- Establish or maintain a document register to track and record deliverable status and document reviews.
- Set up a project document distribution matrix per directions from the Project Manager or Design Manager, distributes design submittals for reviews.
- Supports the Jacobs or our clients with the assembly and distribution of tender documents, clarifications, and addenda.
- Tracks required responses to designer and contractor submittals, shop drawings, and requests for information. Advises project managers with responses are overdue.
- Generates and issue document status, look-ahead reports as required by the project.
- Implements updates to document management software and provides training support as necessary.
- Conducts periodic audits of project files to monitor compliance with project requirements.
- Completes check list reviews of project and contract close out documentation.
- Supports projects with reproduction services.
- As required, supports the project with messenger and courier services.
- Provides miscellaneous senior administrative support to the project teams.
- Participate in lessons-learnt and knowledge-sharing sessions to collate best practices and improvement opportunities for document management systems and procedures.
- Provide guidance and training to junior document controllers for their career growth and learning opportunities in the field of Document Management and Control.
With safety and flexibility always top of mind, we’ve gone beyond traditional ways of working so you have the support, means and space to maximise your potential. You’ll uncover flexible working arrangements, benefits and opportunities to do good too – from participating in our global giving and volunteering program, to exploring new and inventive ways to help our clients make the world a better place. No matter what drives you, you’ll discover how you can cultivate, nurture and achieve your goals – all at a single global company.
