Key Service Accountabilities:
- Provide leadership within the group to achieve Jacobs’ objectives with respect to growth, profitability, staff, clients and continuous improvement.
- Set the strategic direction and meet the business objectives of the performance centre.
- Align the operational group with Jacobs’s expectations with regard to culture, systems, processes and KPIs. Drive improvement in client satisfaction and deliver projects to the satisfaction of both the client and Jacobs.
Other Services Accountabilities:
- Develop a document control management system for projects and programs executed by Jacobs Philippines that maintains and distributes project documents. Supports the development and implementation of document control policies and procedures. Works with the Project Managers and Project Controls Managers to develop and implement an electronic data management system to facilitate project communications. Supports the development of workflow processes. Participates with other members of the Project Controls staff to develop a Program Work Breakdown Structure (WBS).
- Develops a standard Program indexing and filing system for project documents. Maintains electronic files for all project documents. Files and stores hard copies of documents in accordance with Program policies and procedures. Implements a document storage system with user friendly search capabilities. Per directions from the Project Manager or Design Manager, distributes design submittals for reviews. Supports the Jacobs or our clients with the assembly and distribution of tender documents, clarifications, and addenda. Tracks required responses to designer and contractor submittals, shop drawings, and requests for information. Advises project managers with responses are overdue.
- Implements updates to document management software and provides training support as necessary. Conducts periodic audits of project files to monitor compliance with project requirements. Completes check list reviews of project and contract close out documentation. Supports projects with reproduction services. As required, supports the project with messenger and courier services. Provides miscellaneous senior administrative support to the project teams.
Preferably Bachelor’s Degree in Civil, Mechanical, or other disciplines with relevant experience in Document control databases. Document control experience in Engineering environment.
With safety and flexibility always top of mind, we’ve gone beyond traditional ways of working so you have the support, means and space to maximise your potential. You’ll uncover flexible working arrangements, benefits and opportunities to do good too – from participating in our global giving and volunteering program, to exploring new and inventive ways to help our clients make the world a better place. No matter what drives you, you’ll discover how you can cultivate, nurture and achieve your goals – all at a single global company.
Please note: If you are being represented by a recruitment agency you will not be considered, to be considered you will need to apply directly to Jacobs.
