Your impact
Other Services Accountabilities Include:
- Understand the client requirements on project documentation and communication.
- Organize and maintain the project filing in accordance with the project requirements and or applicable Jacobs standard practice for Project Folder Structure.
- Maintain electronic files for all project documents. Files and stores hard copies of documents in accordance with project procedures.
- If DMS is not in use, set up a manual document register/log to track and record incoming/outgoing documents, transmittals, and document reviews.
- Set up a document distribution matrix according to the instructions provided by the Project Manager or Design Manager.
- Perform quality check on documents and deliverables ensuring compliance to documentation requirements of the project/client.
- Tracks required responses to designer and contractor submittals, shop drawings, and requests for information. Advises Project Managers with responses are overdue.
- Generate and issue document status, look-ahead reports as required by the project.
- Conduct periodic audits of project files to monitor compliance with project requirements.
- Complete check list reviews of project and contract close out documentation.
- If necessary, support projects with reproduction, courier services.
- Participate in lessons-learnt and knowledge-sharing sessions to collate best practices and improvement opportunities for document management systems and procedures.
- Other general administrative tasks as assigned by the Project Manager or Team Leader.
Here's what you'll need
- Preferably with Bachelor’s Degree in Engineering, Information Management or other Management course
- With 2~4 years of Document Control experience in an Engineering environment.
- With experience using one or more EDMS- Electronic Document Management Systems (such as ProjectWise, SharePoint, Aconex or TeamBinder).
- Proficiency in MS Office applications and Adobe Acrobat.
- Ability to support multiple project assignments and prioritize tasks adeptly to meet deadlines.
With safety and flexibility always top of mind, we’ve gone beyond traditional ways of working so you have the support, means and space to maximise your potential. You’ll uncover flexible working arrangements, benefits and opportunities to do good too – from participating in our global giving and volunteering program, to exploring new and inventive ways to help our clients make the world a better place. No matter what drives you, you’ll discover how you can cultivate, nurture and achieve your goals – all at a single global company.
