Philips Executive Assistant 

Kenya, Nairobi County 

994033123

You are responsible for

• Performs all standard supporting tasks for a department (dept. assistant) resp. executive (Exec. assistant).

• Agenda Management, Mail screen incoming and outgoing mail, processing and priorities
• Organizing (and hosting) meetings, events, (video) conferences, Web casts
• Creating draft letters/mails/ office documents/meeting minutes/ PowerPoints
• Managing office supplies
• Archive management
• On-/Off boarding (including organization of farewells)
• Develop travel plans travel arrangements (incl visa) and related expenses
• Maintain website content
• Remain knowledgeable of corporate policies
• Dealing with sensitive, complex and highly confidential information
• Creating Purchase orders
• Announcements: sending out local announcements
• Train and coach (lower level) departmental assistants.
• Interpret and communicate executive intent to other employees.
• Serves as a contact to employees or other stakeholders inside and outside the organization
• Conducts various (analytical) special projects, especially involving budgets and preparations for Senior management meetings.
• work closely with Communications Team on Global Announcements
• Responsible for social events to activate team feeling.

To succeed in this role, you should have the following skills and experience

• Graduate with Bachelor or equivalent degree.
• Needs to have a strong work ethic and positive attitude.
• Profound understanding of the organization
• Supports people to deliver commitments
• Sees consistency of incidents and changes in the organization
• Safeguard tools and processes
• Makes use of expertise of others and/or tools to solve the problem