Pagaya Executive Assistant 

United States, New York, New York 

978597853

Responsibilities

• Executive Support:
  • Manage and maintain the Chief Development Officer’s calendar, including scheduling meetings, appointments, and travel arrangements.
  • Prepare and organize documents, reports, presentations, and other materials needed for meetings, presentations, and events.
  • Handle incoming and outgoing communications on behalf of the Chief Development Officer (emails, calls, etc.) with discretion and professionalism.
  • Act as a liaison between the Chief Development Officer and other internal or external stakeholders.
• Administrative Tasks :
  • Coordinate and prioritize requests, handling time-sensitive matters and delegating tasks when needed.
  • Prepare and manage meeting agendas, record meeting minutes, and follow up on action items.
  • Organize and maintain filing systems, both electronic and physical, ensuring easy access to critical information.
  • Handle confidential information with utmost professionalism and integrity.
• Travel & Logistics:
  • Arrange complex travel itineraries, including flights, accommodations, ground transportation, and special requests for both domestic and international trips.
  • Track expenses and prepare travel-related reports as necessary.
• Project Management:
  • Support Chief Development Officer with key initiatives, including gathering information, tracking progress, and helping manage deadlines.
  • Prepare reports or presentations for key meetings, ensuring timely delivery of materials.
• Event Planning:
  • Coordinate company events, meetings, conferences, or other executive engagements, including logistics, travel arrangements, and accommodations.

Requirements

• 2 years of experience in an administrative support role (Executive Assistant, Personal Assistant or similar), preferably supporting C-suite or senior executives.
• Excellent organizational and multitasking skills with the ability to manage complex schedules and priorities.
• Strong verbal and written communication skills, with a high level of professionalism and discretion.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Suite, and other office productivity tools.
• Exceptional attention to detail and problem-solving abilities.
• Proactive and self-motivated with a positive attitude. Ability to work independently, take initiative, and collaborate effectively with various departments and teams.
• Knowledge of office management systems and procedures.
• Familiarity with travel coordination, event planning, and expense management.
• Willing to work out of our office in NYC 4 days per week
• Adaptable and flexible in a fast-paced, dynamic work environment. Experience working at a startup is a plus.
• Strong interpersonal skills with the ability to interact with senior leaders, clients, and other stakeholders.
• Bachelor's degree or equivalent work experience preferred.

Our Values

• Continuously Learn - We challenge ourselves for the sake of getting better as individuals, as teams, and as an organization to deliver for our partners.
• Debate and Commit - We respectfully and openly debate to strengthen our ideas and build shared conviction - once we decide, we go all in, together.
• Dream Big and Act - We boldly tackle complex problems, pressure-test solutions in real-time, and adapt with speed and energy.
• Advance Inclusion - We create a world where everyone can win, designing systems that better represent people and generate sustainable value for our employees, partners and investors.
• Be Accountable Together - We proudly own our actions and our results, taking initiative to ensure our work gets over the finish line as a team.