Sony Executive Assistant 

United States, New York, New York 

715225109

Sony Corporation of America (SCA) is seeking a dynamicto support the Senior Vice President, Human Resources in our New York offices. The position will encompass a variety of administrative and human resources related responsibilities requiring a high level of trust & confidentiality, excellent organizational & communication skills, and all-related interpersonal skills.

JOB RESPONSIBILITIES

• Manage the HR Executive’s calendar, including scheduling meetings and travel arrangements
• Organize and support meetings for HR Executive and team including reserving conference rooms, sending meeting invitations, arranging technical support, placing catering requests, andpreparing security access
• Prepare expense reports for HR Executive and other team members
• Manage invoice submission process for department
• Prepare and edit correspondence, communications, presentations, and other documents as needed
• Send out company wide communications
• Handle confidential and sensitive information with discretion and professionalism
• Assist in the preparation and administration of HR policies and procedures
• Maintain/archive files that may contain confidential information
• Responsible for various reporting requests
• Respond to employee inquiries regarding HR policies, programs, and other HR-related matters
• Prepare and launch documents for e-signatures
• Coordinate Facilities and IT requests for department
• Distribute department mail; arrange messenger and overnight package services; order/maintain department supplies
• Assist in projects as needed
• Perform other related duties as assigned
• Liaise and build relationships with other groups and the administrative community within the organization
• Honesty, trustworthiness and ethical conduct are material requirements for the responsibilities outlined above

Your qualifications and experience should include:

• College degreepreferred
• Minimum of 5 years executive level administrative experience, preferable within Human Resources
• Organized and detail-oriented with the ability to plan ahead and anticipate needs of the team
• Strong organizational and time-management skills
• Ability to problem solve
• Excellent communication (written and oral) and interpersonal skills
• Ability to handle sensitive information with integrity and confidentiality
• Attention to detail and a high level of accuracy in work.
• Collaborative team player, working professionally with other departments and assistants
• Proficient in MS Office: Outlook, Word, Excel, PowerPoint, Teams, OneDrive, SharePoint, Adobe
• Prior experience with HRIS preferred. Workday ideal.

What we offer you:

• Comprehensive medical, prescription drug, dental, and vision coverage with coverage for spouses/domestic partners and child dependents, including access to a Health Savings Account (HSA) and Flexible Spending Account (FSA)
• Employee assistance plan and comprehensive behavioral health benefits
• Fertility benefits, including, surrogacy, and adoption assistance programs
• Basic and supplemental life insurance for employees as well as supplemental life insurance coverage for their spouses/domestic partners and children
• Voluntary benefits such as group legal, identity theft protection, accident, and hospital indemnity insurance
• Short-term & long-term disability plans
• Up to 12 weeks of paid parental and caregiver leave
• 401(k) Plan with pre-tax, Roth, and after-tax options and company match with immediate vesting
• Education assistance and student loan programs

Other Programs:

• Flexible Work Arrangements, including hybrid work schedules
• Time off to include vacation, paid holidays, sick leave, Summer Fridays (early release), and a winter break between Christmas and New Year’s Day (based on business needs)
• Referral bonuses (subject to eligibility)
• Matching gift program
• A wide variety of employee business resource groups (EBRGs)
• Special discounts on Sony products, offered exclusively to Sony employees
• Employee stock purchase plan (Sony covers commissions and fees for your Sony stock purchases made through after-tax payroll deductions)