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Uber Executive Assistant Business Partner 
United States, West Virginia 
945012814

06.09.2024

What You’ll Do
  • Manage complex calendars using Google Calendar including vetting, prioritizing, and providing recommendations
  • Help ensure the leader is properly prepared and on time for all meetings
  • Assist with the scheduling of multiple stakeholder meetings
  • Contribute to leadership meetings by taking notes and tracking action items
  • Navigate the intricacies of supporting leaders remotely and a complex conference room landscape when returning to the office
  • Assist with event planning and coordination for team meetings, all-hands meetings, summits, and QBRs
  • Make domestic and international travel arrangements and process travel expense reports based on direction from traveler
  • Draft detailed travel itineraries and provide remote assistance with logistics and travel arrangements with input from traveler, including visa processing
  • Follow up and provide reminders on project deadlines, AIs, and deliverables
  • Assist with ensuring the timely review and submission of expenses
  • May assist with facility/space planning logistics
  • May preview and provide feedback regarding team expense reports, and assist with running leader’s or team’s morale budget
  • May work on other tasks and projects as assigned
Basic Qualifications
  • Minimum 2+ years of administrative experience
Preferred Qualifications
  • Minimum 4+ years of administrative experience
  • Minimum 2+ years experience supporting a VP-level leader or above in any scoped business or a Director-level leader or above in a global business
  • Bachelor’s degree or equivalent practical experience
  • Google calendar
  • Experience supporting multiple leaders
  • Excellent communication skills with ability to build strong relationships with both internal and external stakeholders
  • Demonstrated ability to prioritize leaders’ calendar with ability to make judgment calls and decisions based on rapidly shifting priorities
  • Experience working in a fast paced, often changing environment with efficiency and accuracy
  • Ability to take initiative and ownership over sometimes ambiguous tasks and situations with little oversight
  • Strong organizational skills with a strong attention to detail
  • Experience coordinating projects
  • Experience with budget management
  • Ability to work with confidential information
  • Experience working in a complex, matrixed and global environment

For San Francisco, CA-based roles: The base hourly rate range for this role is USD$41.35 per hour - USD$45.92 per hour.

For Seattle, WA-based roles: The base hourly rate range for this role is USD$37.26 per hour - USD$41.35 per hour.