Teva Purchase Order PO Specialist 

United States, New Jersey 

911029568

The PO Specialist also plays a key role in managing relationships with third-party vendors, ensuring that the procurement process is smooth and efficient. In this role, the PO Specialist will collaborate closely with various internal stakeholders, such as the US Innovative Medicines Commercial Teams, Procurement, and Finance, to align vendor needs with approved budgets. This includes leading cross-functional meetings to ensure all parties are informed and aligned on financial commitments and operational requirements.

The PO Specialist will also participate in various project management duties, requiring proactive planning, organization, and coordination to meet deadlines and budget requirements. This position demands a high level of attention to detail, strong organizational skills, and the ability to work independently while managing multiple priorities. The ideal individual will have the ability to work independently on projects, from conception to completion, and must be able to professionally work under pressure to handle a wide variety of tasks or activities by multitasking and prioritizing.

• Workflow design and management: Responsible for developing, maintaining processes and coordinating essential workflows that lead to the efficient and effective operations including but not limited to vendor management and purchase order creation.
• Cross-functional collaboration: Lead purchase order creation process for Commercial Excellence, Marketing and Patient Services. Facilitate monthly meetings with USIM Coordinators, Marketing, Finance, Procurement and Accounts Payable to align vendor needs with approved departmental budgets.
• Stakeholder engagement: serve as primary contact for external third-parties during the SOW and PO creation process.
• Project management support: Assist in managing and executing projects, ensuring tasks are prioritized and completed on time. Create project-specific documents, spreadsheets and presentations serving as creative and quality control contact
• Communication: Facilitate communication within project teams and across departments to ensure alignment and collaboration.
• Financial oversight: Support the Senior Director of Commercial Excellence in managing the USIM budget and accrual process, monitoring open purchase orders and related invoices to ensure projects remain on budget.
• Adaptability and Multitasking: Thrive in a fast-paced, dynamic environment by adapting quickly to new demands and tasks, independently managing projects from conception to completion.

Education/Certification/Experience:

• High School degree required; Bachelor’s degree preferred
• Experience required: a minimum of 2 years’ experience in a fast paced, business environment
• A minimum of 1 year experience in a pharmaceutical environment required
• A minimum of 2 years budget support required
• Project management experience a plus
• Experience with SharePoint, Microsoft Suite of software preferred; SAP and ADP familiarity a plus

Skills/Knowledge/Abilities:

• Experience with vendor creation, Scope of Work (SOW) process development and Purchase Order processing
• Basic skill level in MS Office including proficiency in Word, PowerPoint, OneNote, Excel and Outlook
• Strong proficiency in SAP system and Concur expense system.
• Excellent verbal, written, organizational and interpersonal skills required to reflect ability to perform and prioritize multiple tasks seamlessly with tremendous attention to detail
• Forward looking thinker, who actively seeks opportunities and proposes solutions
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment
• Highly resourceful team-player, with strong problem-solving skills and the ability to also be extremely effective independently

Travel Requirements:

The internal career site is available from your home network as well. If you have trouble accessing your EC account, please contact your local HR/IT partner.