SAP Administration Specialist 

Argentina, Autonomous City of Buenos Aires, Buenos Aires 

856567245

As an Administration Specialist you will play a crucial role in providing high-level administrative support within the Legal Field Support Services team. Your responsibilities will encompass managing office functions, facilitating communication, and supporting project coordination to ensure effective and efficient operations. The ideal candidate will bring a blend of organizational acumen, attention to detail, and the ability to handle higher-level administrative tasks. This position is part of a team providing support for legal administrative tasks.

Key Responsibilities:

1. Administrative Support:

• Provide high-level administrative support to the Legal Field Support Services team for key tasks.
• Handle confidential information with discretion and professionalism.
• Assist in the preparation of presentations, spreadsheets, and other documents, as required.

2. Key Tasks:

• Manage the Legal Case Queue through Salesforce.
• Monitor the Legal Notices mailbox and distribute notices, as required.
• Manage access to and create/maintain file structure of executed Concur contracts
• Assist with correctly naming and filing executed contracts.
• Assist with managing Concur client bankruptcies.
• Assist with managing the Concur international and SAP North America North entities.
• Assist and collaborate with Sales User Support in maintaining the ‘Know Your Client’ SharePoint site.

3. Communication:

• Serve as the primary point of contact for internal and external communications.
• Respond to inquiries and provide exceptional customer service to clients and vendors.
• Facilitate communication between departments to ensure seamless operations.

4. Project Coordination:

• Assist in the planning, execution, and monitoring of goals and projects.
• Track project timelines and deliverables.
• Collaborate with team members to achieve project goals.

5. Data Management:

• Maintain and update excel spreadsheets, contract files, and databases, ensuring data accuracy and integrity.
• Generate reports and analyze data for decision-making purposes.

Qualifications:

• Bachelor’s degree in business administration, or a related field.
• Minimum of 3-5 years of experience in an administrative role or similar position.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a team.
• Demonstrated problem-solving abilities and attention to detail.

Preferred Qualifications:

• Experience in administrative operations.
• Knowledge of office management systems and procedures.
• Experience with project management tools and software.

Work Environment:

• This is a full-time position.
• Standard office hours with occasional flexibility required.
• Professional, dynamic work environment with opportunities for growth and development.

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