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Payoneer Office Manager 
Vietnam, Ho Chi Minh City 
843569421

08.08.2024

What you’ll be spending your time on:

  • Oversee and organize daily office activities
  • Serve as go-to-person regarding any administrative and operational related function
  • Act as receptionist and greeter during office hours, maintain and provide support for on-site meetings
  • Work with HR to ensure professional event coordination, interviews setup, onboarding, and other internal processes as needed; coordinates office events such as birthdays, employee celebration, general office events, coordinates company meals - including finding catering, preparing office, and preparing announcements etc.
  • Liaise with the Purchasing team to manage travel needs and hotel reservation for outside visitors
  • Maintain positive relationship with the local vendors including building management, cleaning services teams. etc.
  • Work with Finance to handle the petty cash and expenses matters
  • Prepare and coordinate all mail and shipping needs, certify of mails as needed and notify employees of packages arrival
  • Manage office supplies, stationary, pantry orders, takes inventory of supplies, replenish and restock when necessary
  • Act as a support/go-to-person for local and visiting employees

For this role you are also:

  • An energetic, motivated self-starter able to learn quickly in a fast-paced environment and to grow new and existing accounts
  • Having a strong initiative, solid written/verbal communication skills unflagging attention to detail and an overall commitment to excellence
  • A passionate, committed professional with a keen sense of people, high intellect/intellectual curiosity, strong work ethic and accountability.

Have you done this kind of stuff?

  • 3+ years work experience in general office administration
  • Proactive and service-oriented individual who is able for multi-task a variety of administrative tasks
  • High-energy; someone who can ‘own’ the room and be assertive
  • A keen spirit for curiosity and generosity that is supportive of everyone in office
  • An intuitive and eager problem solver
  • Someone who is caring, who looks for ways to facilitate for other responsibilities
  • Proficiency in Outlook & Office

Not a must but a great advantage:

  • Experience in multi-national working environment (collaborating with remote teams)