What you’ll be spending your time on:
- Oversee and organize daily office activities
- Serve as go-to-person regarding any administrative and operational related function
- Act as receptionist and greeter during office hours, maintain and provide support for on-site meetings
- Work with HR to ensure professional event coordination, interviews setup, onboarding, and other internal processes as needed; coordinates office events such as birthdays, employee celebration, general office events, coordinates company meals - including finding catering, preparing office, and preparing announcements etc.
- Liaise with the Purchasing team to manage travel needs and hotel reservation for outside visitors
- Maintain positive relationship with the local vendors including building management, cleaning services teams. etc.
- Work with Finance to handle the petty cash and expenses matters
- Prepare and coordinate all mail and shipping needs, certify of mails as needed and notify employees of packages arrival
- Manage office supplies, stationary, pantry orders, takes inventory of supplies, replenish and restock when necessary
- Act as a support/go-to-person for local and visiting employees
For this role you are also:
- An energetic, motivated self-starter able to learn quickly in a fast-paced environment and to grow new and existing accounts
- Having a strong initiative, solid written/verbal communication skills unflagging attention to detail and an overall commitment to excellence
- A passionate, committed professional with a keen sense of people, high intellect/intellectual curiosity, strong work ethic and accountability.
Have you done this kind of stuff?
- 3+ years work experience in general office administration
- Proactive and service-oriented individual who is able for multi-task a variety of administrative tasks
- High-energy; someone who can ‘own’ the room and be assertive
- A keen spirit for curiosity and generosity that is supportive of everyone in office
- An intuitive and eager problem solver
- Someone who is caring, who looks for ways to facilitate for other responsibilities
- Proficiency in Outlook & Office
Not a must but a great advantage:
- Experience in multi-national working environment (collaborating with remote teams)