Travel & Expense program management, and associated reporting and compliance
Review expense reports submitted by employees for overall reasonableness and receipt attachment, ensuring that users are not in violation of Corporate T&E Policy.
• Provide solutions to user problems in a timely manner to ensure high user satisfaction and productivity.
• Review all daily, weekly, and monthly reports to ensure that data is processing correctly per Corporate policy. This includes ensuring receipt flags are set properly and employee data is updated properly.
• Ensure that set up and implementation of new corporate cardholders are executed accurately and in a timely manner.
• Ensure cancelling of cards and accounts are executed accurately and in a timely manner.
• Train all new travelers in the use of the Expense reporting solution to adhere to Corporate Policy. Work with employee and business unit to assist and troubleshoot when a card may have been suspended or canceled.
• Actively monitor T&E activity and when suspected, identify to Manager possible fraudulent activity, suspected “exception” matters and/or non-compliance.
• Responsible for the linking of new Corporate Card to an employee in expense reporting system to ensure Corporate Card automated feed of charges.
• Monitor Corporate Card payments and refunds.
• Assist with auditor requests, including providing copies of expense reports as required and answering any T&E questions as they arise.
• Assist with T&E VAT reclaims/requests as required.
• Oversee Concur System maintenance, which includes making the necessary changes to audit rules, reports, and system settings to ensure compliance with
• Corporate Travel Policy. In addition, activate and maintain employee data, and monitor out of pocket reimbursements.
• Provide T&E back up support across the organization and to Global, as needed.
• Ensure that T&E process and procedure documentation and User documentation are properly maintained and that updates are created, as required, in a timely manner.
Financial ReportsHandle month-end close functions as required, including preparation of monthly AP accrual for indirect expenses.
• Create and update monthly management reports to drive cost/service optimization and enable AP metric reporting methods.
- Education Required: Bachelor’s degree in Accounting, Finance, or equivalent.
- Experience Required: 1 - 3 years
- Travel & Expense management experience required.
- Must have experience with expense reporting software - Concur preferred.
- Working knowledge of Accounts Payable desired.
- Must be proficient in the use of Microsoft Office software, including Excel, Word, PowerPoint, and Outlook.
- Experience with SAP preferred.
- Experience with scanning solution system desired.
- Require customer service skills in addition to oral and written communication skills.
