Microsoft Executive Admin 

United States, Washington 

826887618

an experienced Executive Admin to support the organization’s

andidates will have the ability to navigate ambiguity,and remove administrative roadblocks, makedecisions across the organization, and adapt to constantly changing environments, whiletrusted attention to detail, meet deadlines, and be comfortable working independently. The ability to work under pressure in a fast-paced environment and be able to move forward without having every detail locked down is essential to success.

Required/Minimum Qualifications

• 5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level

or Preferred Qualifications

• Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology)
  • OR equivalent experience.

• years experience

• years experiencereviewing and managing administrative budgets (e.g., for events, morale, travel, training).

Business Support ATR-D - The typical base pay range for this role across the U.S. is USD $28.46 - $48.80 per hour. There is a different range applicable to specific work locations, within the San Francisco Bay area and New York City metropolitan area, and the base pay range for this role in those locations is USD $39.76 - $55.67 per hour.Certain roles may be eligible for benefits and other compensation. Find additional benefits and pay information here:
Microsoft will accept applications for the role until September 27, 2024.

Calendar Management

• Provides strategic calendar management and time planning support forWWICVP.Aligns calendar based on knowledge ofVP’spreferences and operating styles (e.g., personal needs, allocation to business priorities). Ensures preparation of meeting setting and participant attendance, involving team members in tactical logistic support asappropriate (e.g., booking rooms, troubleshooting audio-video [AV] and technical issues). Gathers, prepares, and provides meeting materials (e.g., agendas,briefings, pre-reads). Uses judgment and knowledge of business context toidentifyand provide delegates for meeting conflicts as needed, makes decisions aroundprioritization

• Continues to build andleveragenetwork across organizations to enable their team and leader's work. Serves as a liaison between executives and teams. Gathers information from partners across organizations (e.g., business managers, finance partners, peers) to prepare key stakeholders to distribute information to their teams. Communicates with external partners/audiences and third parties.Representsleader

Discipline Growth and Development

• Begins to provide leadership within the discipline andparticipatesin the Business Support community. Contributes to their organization's culture byparticipatingacross the team and division. Engages in career development andtrainings.Identifiesand aligns growth opportunities for self and team. Develops and shares best practices and insights. Supports team building.

• facilitateinternal and external recruitment efforts, and partners with hiring managers to ensure a smooth process. Providesadditionalsupport for intern and university recruitment for the broader organization (e.g., planning, placement). Lands onboardingactivities  (e.g., ordering new-hire equipment, setting up workstations, distribution lists, security groups) and provides support to new employees, vendors, and interns as an essential contact for questions and company information. Connects new hires with the right stakeholders. Providesadditionalsupport for executive onboarding. Lands and manages headcount management activities in collaboration with Business Manager including transfers/departures, reporting, offboarding, and transactions within headcount management tools.Identifiesareas of improvements and updates for relevant

Event Coordination and Logistics

• Owns the coordination,logistics, and direction for events.Delegatesas necessary. Proactively drives actionsneeded  toensure event outcomes (e.g., developing workback schedule, checkpoints leading up to an event).  Acts as a point of contact for events (e.g., changes). Resolves preparatory setbacks and as needed. Collaborates and coordinates with stakeholders to set up events, as needed, and manages supplier and business relationships end to end. Engages in post event close out (e.g., tracking event results/attendance. Distributing post-meeting materials) in partnership with team members.Identifieslearnings and suggests best practices for future events. Supports development of workback schedule, promotion, and necessary checkpoints.

• maintaininga professional attitude,demonstratingexecutive presence, influencing others, and encouragingself reflectionduring challenging situations.

Project Ownership

• Balances multiple projects end to end with varying deadlines, whilemaintainingexecutional and operational excellence within the business and across business groups as applicable. Takes accountability for project outcomes and drives stakeholder accountability through consistent communication.Identifiesimpacts and risks across the organization and communicates thesetopartners and key stakeholders. Streamlines processes, provides process improvements, and adjusts as needed.

• Creates, builds, and adjusts plans within areas of responsibility in partnership with Business Manager and/or Chiefs of Staff. Executes meeting cadence around the ROB of the leader. Uses discretion todeterminea distribution plan for confidential internal and external communications and brings awareness to patterns.Ensures team alignment with ROB. Includes E&O and MCAPS FY planning.

• Supports continual implementation and flexibility of the ROB by partnering with peers (e.g., Chiefs of Staff) and gathering feedback.

Space Management and Planning

• restacks, space build outs), liaising between admins and space planner and advocating forappropriate spacefor their team. Collaborates with others to design and plan room layouts, including furniture, technology, and equipment needs/assembly. Maintains detailed spaceutilizationdata to recommend changes in space assignments andidentifyfuture space requirements. Escalates and shares with team members. Resolves escalations and postmortem issues.

Travel Management

• VP. Creates detailed itineraries/agendas for daily activities by building agenda and setting and managing travel expectations to maximize trip productivity.Executes onlogisticsof agenda (e.g., building agenda and expectations, briefing leader, sharing information with countries). Acts as a stand-by resource to address issues/escalations during business travel. Facilitates communication across stakeholders ahead of travel. Ensures required documents (e.g., immunization records, visas) are obtained for international travel. Guides less experienced colleagues,leveraging