3M Executive Assistant 

China, Shanghai 

819815583

The Impact You’ll Make in this Role

Executive Assistant, you will have the opportunity to tap into your curiosity and collaborate with some of the most innovative and diverse people around the world. Here, you will make an impact by:

• Proactively anticipating work needs of executives supported
• Scheduling and supporting on- and off-site meetings, video conferences and teleconferences and making necessary arrangements to set up meeting space
• Creating and/or compiling meeting materials including agendas, pre-read material, presentations, surveys, and meeting summaries
• Interpreting and administering corporate policies and procedures
• Supporting paperless office environment using Microsoft One Note and Microsoft Teams
• Performing administrative duties such as coordinating travel, managing calendars, reviewing, and routing incoming correspondence, maintaining organization charts, preparing, and maintaining Excel spreadsheets, database management, tracking and monitoring budgets, and preparing reports
• Assists in preparation and editing of presentations and documents
• Maintaining teams SharePoint sites, Microsoft Teams sites, templates, etc.
• Processing expense reports and system approvals
• Maintaining highlight sensitive and confidential information
• Oversees general office operations, including ordering supplies, managing office equipment, etc.

Your Skills and Expertise

To set you up for success in this role from day one, 3M requires (at a minimum) the following qualifications:

• Bachelor’s degree or higher (completed and verified prior to start) from an accredited institution.
• Two (2) years of combined experience in an administrative assistant function, secretarial, and/or clerical role in a private, public, government environment

Please note: your application may not be considered if you do not provide your education and work history, either by: 1) uploading a resume, or 2) entering the information into the application fields directly.

Please access the linked document by clicking select the country where you are applying for employment, and review. Before submitting your application, you will be asked to confirm your agreement with the terms.