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Citi Group Operations - Executive Assistant 
China, Hong Kong 
356002704

30.08.2024

Being part of our team means that we’ll provide you with the resources to meet your unique needs, empower you to make healthy decision and manage your financial well-being to help plan for your future. For instance:

  • Citi provides programs and services for your physical and mental well-being including access to telehealth options, health advocates, confidential counseling and more. Coverage varies by country.

  • We empower our employees to manage their financial well-being and help them plan for the future.

  • Citi provides access to an array of learning and development resources to help broaden and deepen your skills and knowledge as your career progresses.

(Internal Job Title: Cash and Trade Proc Analyst 1 - C09).The Administrative Asst provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.

In this role, you are expected to:

  • Directly supports a C16 level manager and generally supports an entire department

  • Manages day to day calendar(s) of senior management; arranges meetings and secures meeting rooms

  • Arranges conferences, meetings and events as required by the Unit; establishes priorities on behalf of manager or team

  • Coordinates travel arrangements; prepare and distribute schedules/agendas for travel

  • Assists team members with the documentation related to overseas travel Visa, ticketing, hotel, airport transfers, foreign exchange, ground transportation and expense reports

  • Handles incoming calls; responds to inquiries

  • Orders supplies and process invoices through Procure to Pay system

  • Process and follow-up on Virtual Requests

  • May prepare and review materials and correspondence for meetings

  • Maintains and update files/records, produces reports and various correspondence

  • Handles sensitive materials; maintain appropriate levels of confidentiality

  • Performs other duties and functions as assigned

  • Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.

Qualifications:

  • Previous office administration experience preferably within a large and complex financial services or similar organization

  • Bachelor's/University degree or equivalent experience

  • Self-motivated and detail oriented

  • Consistently demonstrates clear and concise written and verbal communication skills

  • Proficient in Microsoft Office

This job description provides a high-level review of the types of work performed. Other job-related duties may be assigned as required.

Administrative Support


Time Type:

Full time

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