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NetApp Executive Assistant United States, North Carolina 804073257
08.09.2024
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Job Requirements
- Work closely with Executives and Directors on issues/projects of a highly confidential nature related to employee information, legal matters, and company information; maintain strict confidentiality.
- Coordinate and prepare materials including presentations for meetings both internal and external.
- Type and design general correspondences, memos, charts, tables, graphs, business plans, etc. Proofread copy for spelling, grammar, and layout, making appropriate changes.
- Arrange complex and detailed global travel plans and itineraries compile documents for travel-related meetings for the Vice Presidents and other senior staff members.
- Act as the project and logistic manager for executive offsites and Global department meetings.
- Screen incoming calls and correspondence and respond independently when possible.
- Schedule calls and meetings.
- Organize programs, events, meetings or conferences by arranging facilities and caterers, issuing information or invitations, coordinating presenters and controlling event budget.
- Assist with various research projects and/or special projects.
- Strong written and verbal communication skills.
- Ability to work with employees of all levels within and outside the company as well as customers, vendors and visitors.
- Strict attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
- Knowledge of secretarial, office administrative procedures, and knowledge of use and operation of standard office equipment.
- Strong Microsoft Office skills including Word, Excel, PowerPoint and Outlook.
- Ability to maintain strict confidentiality.
- The types of tasks this individual is responsible for are well defined and utilize and build understanding of standard principals and practices within a team environment.
- This individual interacts primarily with their direct manager and the technical team on assigned projects, and may communicate with employees in other functions as required.
- Regular and detailed direction is provided, as well as on-going review of activities and priorities.
- The ideal candidate will be an important contributor to team projects.
- This role is located in our Research Triangle Park office in Durham, North Carolina.
Education & Experience
- Proven experience as an executive assistant or in a similar administrative role.
- Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.
- Ability to work independently and collaboratively in a fast-paced environment.
- Strong written and verbal communication skills.
- Proficient in using productivity tools such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management software.
- High level of professionalism and discretion when handling confidential information.
- Strong attention to detail and accuracy.
- Flexibility to adapt to changing priorities and deadlines.
- Bachelor's degree in business administration or a related field (preferred).
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