Qualcomm Administrative Assistant Staff 

United States, California, San Diego 

728871619

Job Area:

Administration Group, Administration Group > Administrative Support

Responsibilities:

• Manage daily calendars, partnering closely with other admins and their leaders for calendar management,

• Preparing complex global travel arrangements and completing travel expenses. Previous experience negotiation and preparing daily agendas, travel and transportation schedules required.

• Acts as the contact between the executives and internal/external clients

• Preparing for communications, presentation facilitation and being a go to person for extended staff for team communication sessions, QBRs and other team communication activities.

• Coordination of team rewards and recognition and internal communication meetings.

• Facilitate large group meetings and team events – cross functional and within team.

• Maintains professional, collaborative working relationships amongst, internal teams administrative exec staff members as well as any external customers

• Maintains discretion of highly confidential information

• Generally, works on problems of diverse scope and complexity

• Operates proactively with little oversight or detailed instructions to perform required responsibilities

• Position requires ability to work flexible work hours as needed

• Provide back-up admin support on occasion

• Responds to inquiries from company executives, internal stakeholders, and external contacts in a timely manner

• Manages ordering of office supplies and basic office needs for the organization

• Is a resource for navigating all Qualcomm systems related to the administrative role and supports the team in solving business-related problems

• Manages and supports a variety of Marketing Operations programs (team training, onboarding, cross-department communication, etc)

Calendars/Scheduling/Contacts

• Manages Vice Presidents calendar and appointments, resolves scheduling conflicts coordinating with attendees and provide reminders as needed

• Supports the Sr. Directors with calendar and appointments for any meetings with an executive

• Organizes and coordinates internal and external meetings; manages detailed logistics as necessary

• Manages and maintains executive level contacts inside and outside of company

Support Activities

• Organizes team events or luncheons for the Vice President and Sr. Directors, including budgeting, vendor selection, and vendor management

• Attend meetings as needed to participate in topics, capture clear action items and publish notes

• Writes, tracks, and maintains complex correspondence in support of the executive Vice President

• Develops processes to prioritize activities, proactively initiate tasks, and oversee items through completion

• Manages shipment and receiving of regular business items and for events in support of the organization

• Assists team with P-card Marketing purchases

• Assists with internal/external Event support, including shipping and receiving, travel and other admin event support as needed

Travel and Expenses

• Creates travel plans and daily travel itineraries of meetings, chooses travel accommodations in adherence to company travel policy and in consideration of department budget

• Manages expense reporting process for the Vice President and Sr Directors and helps to obtain foreign visas and other travel document requirements.

• Reviews Vice President and Sr. Director corporate cards regularly and supports closing and gaps or issues discovered.

Minimum Qualifications:

• High School diploma or equivalent.

• 7+ years of Administrative Assistant experience.

• 2+ years of work experience in a role requiring interaction with upper management.

Preferred Qualifications:

• Minimum 7 years experience in administrative support for an executive leader

• Minimum 4 years experience in managing calendar, travel, expense reporting, and event logistics for executive/Vice President + level staff. Global travel experience strongly preferred.

• Demonstrated expertise in writing and verbal communications suitable for executive-level interactions. Advanced presentation development skills.

• Expert knowledge of Outlook, Teams, Word, Excel & PowerPoint

• Experience providing administrative support for a business unit or corporate functional leader within a large corporate environment.

• Post-secondary education/coursework in marketing, communications or business

Qualcomm expects its employees to abide by all applicable policies and procedures, including but not limited to security and other requirements regarding protection of Company confidential information and other confidential and/or proprietary information, to the extent those requirements are permissible under applicable law.

Pay range:

$31.99 - $47.99