Purpose & Overall Relevance for the Organization
This position is responsible for the execution of administration tasks for the service lines noted below on a timely and accurate manner:
- Hiring Administration
- Exit Management
- Organizational Data Management
- People Data Management
- Document Management
- Employee Inquiries
- Other country specific processes administration
Key Responsibilities
- Ensure the completion of all administrative tasks of the defined services on an accurate and timely manner;
- Ensure the process is implemented by following the standards completely;
- Ensure operation compliance with legal requirements and internal policies;
- Escalate the process issues, risks and updates to team leader on a timely manner;
- Assist line management and employees by providing advice on relevant HR policies and by providing access to personnel information as required;
- Continuously improve HR processes by undertaking regular reviews administered through the SAP and assisting in reviews administrative systems and procedures.
Key Relationships
- Direct Reporting Line GBS Dalian HRS PA Assistant Manager
- Internal Relationships
- Global Functional Teams
- Country HR Leadership and Business Partners
- External Relationships HR Services Vendors
Knowledge, Skills and Abilities
- Excellent knowledge of MS-Office applications;
- Experience with business computing solutions, ideally also with SAP-HR;
- Good service mindset, people focus and self-motivated;
- Strong mindset in process improvement and continuous efficiency;
- Good team player, good communication and interpersonal skills;
Requisite Education and Experience / Minimum Qualifications
- Minimum of 1 year of relevant work experience in a similar function for a multi-national company
- Undergraduate degree or equivalent professional experience
- Basic knowledge of the China business needs, company rules, law and HR regulations
- Good command of both spoken and written English