MSD Executive Assistant – HH 

Czechia 

682674160

Job Description

Key Responsibilities:

• Manage Schedules and Calendars: Coordinate and optimize the TC Lead's calendar by scheduling meetings, appointments, and events effectively.

• Organize Meetings and Events: Plan and execute team meetings, conferences, and virtual gatherings, managing all logistical details to ensure seamless operations.

• Handle Confidential Materials: Maintain discretion and integrity when managing sensitive information, ensuring compliance with company policies.

• Write Meeting Minutes: Accurately document meeting discussions, decisions, and action items, utilizing AI tools as necessary.

• Travel Planning: Arrange international travel for the TC Lead, including itinerary management, accommodations, and transportation logistics.

• Expense Reporting: Prepare and submit timely, accurate expense reports in alignment with company policies.

• Effective Communication: Act as the liaison between the TC Lead and other executives, promoting clear and effective communication with internal and external stakeholders.

• Task Coordination: Complete assigned tasks efficiently, ensuring deadlines are met while managing competing priorities.

• Leadership in Administration: Mentor and support other administrative staff within the IT department, fostering collaboration and sharing best practices.

• Project Leadership: Drive small projects focused on enhancing simplicity and efficiency in the department as part of our continuous improvement initiatives.

Qualifications:

To succeed in this role, you should possess:

• Strong communication and interpersonal skills.

• Proven ability to prioritize multiple assignments effectively.

• A minimum of 5 years of administrative experience.

• Fluency in Czech/Slovak and English, both spoken and written.

• Proficiency in MS Office applications.

• Experience organizing international travel is advantageous.

• Previous experience in event planning and coordination is a plus.

• Leadership skills to guide and support administrative team members.

What We Offer:

• A dynamic and inclusive work environment.

• Opportunities for professional growth and development.

• The chance to work with innovative technologies and talented professionals.

Current Contingent Workers apply

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