Fortinet Sales Administrator/Office Manager - Sydney 

Australia, New South Wales, Sydney 

628916072

Responsibilities:

• Oversee and support all administrative duties in the offices (Sussex Street, York Street & assist the other states where there is an office) and ensure that the office is operating smoothly.
• Provide other administrative support as necessary, including scheduling group meetings, planning and execution of workshops, recording minutes, maintaining country manager calendar & working in collaboration with senior management.
• Manage office supplies inventory and place orders as necessary; (For Sussex, York Street, Melbourne, Adelaide, Perth and ACT).
• Deploy Health and Safety initiatives to ensure Fortinet meets its commitments.
• Establish and maintain WHS policies in line with laws and industry standards across all states where there is a Fortinet office.
• Preparing boardroom facilities for visitors and client meetings.
• Assist the wider business with Fast Track workshops, this would include loading attendees data into Salesforce and other relevant portals for tracking.
• Support leadership team with sales expenses, scheduling and booking leaderships team travel .
• Maintaining the meeting rooms, kitchen, and other common areas within the office.
• Managing incoming and outgoing mail and courier deliveries.
• Identify opportunities for process and office management improvements, and design and implement new systems.
• Coordinate incoming/outgoing ITF devices.
• Assist with the approvals of applications, send merchandise (manage stock levels) and organize VM Trials.
• Manage relationships with vendors, service providers and building management, ensuring that all items are invoiced and paid on time, this includes the Link Squares process requirements.
• Raising all purchase requests and finance support.
• Participate in the planning and execution of internal company events such as the Christmas party, morning teas, quarterly business reviews.
• Responsible for developing standards and promoting activities that enhance operational procedures.
• Organizing VP visits, schedule and qualifying meetings, cross checking agendas, booking accommodation, internal travel to and from other offices, support their general admin during their visit.

Requirements:

• Demonstrated high-level administration and organizational skills, including travel management.
• Well-developed liaison skills, including excellent communication skills.
• Excellent time management skills including working to deadlines, attending to details at all times.
• Demonstrated writing skills and proficiency in MS Office skills.
• A proactive, collaborative mindset and demonstrated capacity to work independently and within a team environment.