Microsoft Executive Business Administrator 

Taiwan, Taoyuan City 

616054059

Required/Minimum Qualifications

• 5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level

Additional or Preferred Qualifications

• Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology)
  • OR equivalent experience.
• 2+years experienceserving as mentor to others.
• 3+years experiencereviewing and managing administrative budgets (e.g., for events, morale, travel, training).

Business Support ATR-D - The typical base pay range for this role across the U.S. is USD $28.46 - $48.80 per hour. There is a different range applicable to specific work locations, within the San Francisco Bay area and New York City metropolitan area, and the base pay range for this role in those locations is USD $39.76 - $55.67 per hour.

Certain roles may be eligible for benefits and other compensation. Find additional benefits and pay information here:

Microsoft will accept applications for the role until March 24, 2025.

• appropriate (e.g., booking rooms, troubleshooting audio-video [AV] and technical issues). Gathers, prepares, and provides meeting materials (e.g., agendas, briefings, pre-reads). Uses judgment and knowledge of business context toidentifyand provide delegates for meeting conflicts as needed, makes decisions aroundprioritization

• Continues to build andleveragenetwork across organizations to enable their team and leader's work. Serves as a liaison between executives and teams. Gathers information from partners across organizations (e.g., business managers, finance partners, peers) to prepare key stakeholders to distribute information to their teams. Communicates with external partners/audiences and third parties.Represents

cipline Growth and Development

• Begins to provide leadership within the discipline andparticipatesin the Business Support community. Activelyseeks tomentorsless experiencedBusiness Support colleagues. Onboards and trains new Business Support staff. Contributes to their organization's culture byparticipatingacross the team and division.Engages in career development andtrainings.Identifiesand aligns growth opportunities for self and team. Develops and shares best practices and insights. Mayparticipate

• facilitateinternal and external recruitment efforts, and partners with hiring managers to ensure a smooth process. Providesadditionalsupport for intern and university recruitment for the broader organization (e.g., planning, placement). Lands onboardingactivities (e.g., ordering new-hire equipment, setting up workstations, distribution lists, security groups) and provides support to new employees, vendors, and interns as an essential contact for questions and company information. Connects new hires with the right stakeholders. Providesadditionalsupport for executive onboarding. Lands and manages headcount management activities in collaboration with Business Manager(s) and/or Chiefs of Staff including transfers/departures, reporting, offboarding, and transactions within headcount management tools.Identifies

Event Coordination and Logistics

• Owns the coordination,logistics, and direction for events.Delegatesas necessary. Proactively drives actionsneeded toensure event outcomes (e.g., developing workback schedule, checkpoints leading up to an event).Acts as a point of contact for events (e.g., changes). Resolves preparatory setbacks and escalates to senior Business Support staff as needed. Collaborates and coordinates with stakeholders to set up events, as needed, and manages supplier and business relationships end to end. Engages in post event close out (e.g., tracking event results/attendance. Distributing post-meeting materials) in partnership with team members.Identifieslearnings and suggests best practices for future events.Supports development of workback schedule, promotion, and necessary checkpoints.

• maintaininga professionalattitude,demonstratingexecutive presence, influencing others, and encouragingself reflectionduring challenging situations.

Project Ownership

• Balances multiple projects end to end with varying deadlines, whilemaintainingexecutional and operational excellence within the business and across business groups as applicable. Takes accountability for project outcomes and drives stakeholder accountability through consistent communication.Identifiesimpacts and risks across the organization and communicates thesetopartners and key stakeholders. Streamlines processes, provides process improvements, and adjusts as needed. May delegate project tasks to Business Support team members anddrivesaccountability of others.Leadsefforts todeterminemeasurable success of projectsattheir conclusion.

Resource Management (Hardware/Supply Management,Purchase/Expense ManagementFinancial Management)

• Participates in discretionary budget tracking (e.g., morale, hardware, supplies) and reporting (may include software licenses. Partners with Finance to own expense management including documentation (e.g., purchase orders [POs], receipts, tax award spreadsheets, statements of work, reclassifications), expense tracking, and policy compliance.Identifiesand resolves expense and supply related issues (e.g., missing purchase orders, account imbalances) by communicating with senior leaders and Finance as applicable. May serve as interim approver for finance approvals. Contributes to and oversees planning, tracking, maintenance, and adjustment of equipment and inventory. May perform vendor and supplier management, including ensuring they are set up for financial processing. May contribute to complex budget management in partnership with peers (e.g., Finance, Controller, Business Managers, Chiefs of Staff) by reviewing, forecasting, and providing recommendations to ensure efficiency/quality.

• patterns, andproactively takes action on business cadence. Creates, builds, and adjusts plans within areas of responsibility in partnership with Business Manager and/or Chiefs of Staff. Executes meeting cadence around the ROB of the leader. Uses discretion todeterminea distribution plan for confidential internal and external communications and brings awareness to patterns. Supports continual implementation and flexibility of the ROB by partnering with peers (e.g., Chiefs of Staff) and gathering

Space Management and Planning

• restacks, space build outs), liaising between admins and space planner and advocating forappropriate spacefor their team. Collaborates with others to design and plan room layouts, including furniture, technology, and equipment needs/assembly. Maintains detailed spaceutilizationdata to recommend changes in space assignments andidentifyfuture space requirements. Escalates and shares with senior team members. Resolves escalations and postmortem issues.

Travel Management

• Executes onlogisticsof agenda (e.g., building agenda and expectations, briefing leader, sharing information with countries). Acts as a stand-by resource to address issues/escalations during business travel. Facilitates communication across stakeholders ahead of travel. Ensures required documents (e.g., immunization records, visas) are obtained for international travel. Guidesless experiencedcolleagues,leveragingfull knowledge of Microsoft travel policies. Mayaccompanyleaders on business trips (e.g., Inspire, Ready) to provide onsite support. Manages and ensures compliance with relevant US Travel Tax

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*This responsibility is dependent on location.