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Mobileye Executive Assistant Israel, Jerusalem District, Jerusalem 593360083
09.07.2024
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The position
Seeking an ambitious Executive Admin for our DI Department.
What will your job look like?
- Manage the division manager's calendar, including scheduling appointments, coordinating travel arrangements, and responding to meeting requests.
- Coordinate meetings with multiple participants within the division, ensuring efficient logistics and communication.
- Handle administrative tasks such as opening Purchase Requests (PR), Purchase Orders (PO), and Goods Receipts (MIGO).
- Office Management: Maintain office supplies inventory and place orders as needed.
- Coordinate with facilities management room allocation, office repairs, maintenance, and other facilities-related issues.
- Assist in organizing departmental events, workshops, offsites, and training sessions.
- Support employee special events and order needed items per event– birthdays, sick leave, etc.
- Manage subcontractor onboarding and data management.
- Assist in the execution of special department projects and initiatives.
- Communicate important divisional events and updates to team members through email circulation
- Actively take note of action items and think critically, collaborating with staff to achieve optimal outcomes.
All you need is:
- Bachelor's degree in business administration or related field.
- Experience in an administrative role is a must.
- High level of written and verbal communication skills (Hebrew & English).
- Strong computer skills with proficiency in Outlook, Excel, and PowerPoint.
- Proficiency in English (speaking, reading, and writing).
- Ability to work full-time and willingness to work flexible hours as needed.
- Highly organized, detail-oriented, and discreet.
- Strong problem-solving skills and ability to work independently.
- Skilled in managing meetings and AIs.
- Proactive approach in tasks.
- Strong initiative and drive for productivity.
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