Honeywell Sr Office Support Coordinator 

Canada 

488293916

Sr Office Support Coordinator

As a Senior Office Support Coordinator here at Honeywell, you will play a crucial role in providing administrative support and coordination for our office operations. Your attention to detail and organizational skills will be essential in ensuring smooth day-to-day operations and maintaining a productive work environment.

You will report directly to our Facilities Manager and the business leader and you'll work out of our Markham, Ontario location on a hybrid work schedule.

In this role, you will impact the efficiency and effectiveness of our office operations, contributing to the overall success of the organization.

KEY RESPONSIBILITIES

• Become familiar with our portfolio and clients, the work order management system, and Honeywell policies and operating procedures.
• Coordinate and manage raising project PO requisitions in SAP for vendors & sub-contractors
• Coordinate and manage Security Clearance Process for Honeywell staff and subcontractors, ensuring accurate record keeping.
• Respond to client and vendor requests including creating, dispatching, and closing work orders to appropriate internal and external service providers and relaying appropriate information to the facility managers or other applicable departments.
• Support in scheduling and documenting preventative maintenance activities.
• Support team during all month end/ year-end financial and client reporting deliverables

• Support auditing activities for all subcontracted services
• Maintain office and online filing systems and databases
• Handle incoming and outgoing mail, packages, and deliveries
• Provide general administrative support to project team members

• Answering phones and provide front-line customer service support.
• Draft correspondence and other formal documents for distribution
• May be required to provide training to new Team Members.

• Ability to support other members of the team in tasks that fall sometimes outside of typical administrative scope.
• Other office duties as assigned.

BENEFITS OF WORKING FOR HONEYWELL

• Benefits – Medical, Vision, Dental, Mental Health
• Paid Vacation
• RRSP/Retirement Benefits (as per regional policy)
• Career Growth
• Professional Development

YOU MUST HAVE

• 5+ years of experience in customer service and office administration, preferably in facility maintenance.
• Minimum 6 months of basic financial acumen including credit notes, cost centres review, and budget allocations.
• Must be able to obtain customer security clearance every two years.

WE VALUE

• Business Administration diploma or degree or related field
• Proficiency in Microsoft Office and additional software tools such as SAP, Salesforce, QFM
• Strong organizational and time management skills
• Excellent communication skills
• Strong customer service and problem-solving skills
• Ability to work in a fast-paced environment
• Ability to take initiative and work with limited direction

Honeywell P3 Facilities Management Division has been in operation for 15 years. With many contracts throughout Canada in the healthcare and government/infrastructure sectors, we have positioned ourselves as a leading service provider.

• JOB ID: HRD237534
• Category: Business Management
• Location: 85 Enterprise Blvd., Suite 100,Markham,Ontario,L6G 0B5,Canada
• Nonexempt