Bank Of America Administrative Assistant Zurich 

Switzerland, Zurich, Zurich 

470274924

Responsibilities:

• Diary management, including organising internal/external meetings

• Handling sensitive, confidential material and information

• Establish professional and effective communication at all levels with internal stakeholders and assistants

• Cultivating relationships with external clients and their assistants, develop knowledge of banker’s clients, transactions and specific individuals where possible.

• Manage professional response to telephone calls, taking ownership of queries

• Management of email system, prioritising and responding where appropriate.

• Arranging complex domestic and international travel in high volumes, booking in advance where possible to ensure cost effectiveness and ensuring appropriate Visas have been obtained

• Arranging conference calls and video conferences internally and externally

• Understanding the internal systems for BofA such as Concur, iTrack forms/Salesforce

• Handling expenses using Concur system with a general understanding of the bank’s policies

• Pre-empt and highlight to the Business Manager out of policy expenses

What we are looking for:

• Fluency in Swiss German, German, English. Basic knowledge in French / Italian beneficial

• Proactive style and ability to work independently and as a team player

• Capable to multitask and prioritise

• Proven secretarial experience preferably in investment banking

• Excellent PC skills including Word, Excel, PowerPoint and Outlook

• Flexible approach to overtime and out of hours working patterns

• Mature, calm and professional attitude at all times

• Confident at dealing with people of all levels both internally and externally

We strive to ensure that our recruitment processes are accessible for all candidates and encourage any candidates to tell us about any adjustment requirements.