Bank Of America Administrative Assistant Zurich 

Switzerland, Zurich, Zurich 

48773846

Responsibilities:

• Diary management, including organising internal/external meetings

• Handling sensitive and confidential material and information

• Establish professional and effective communication at all levels with internal stakeholders and assistants in your area

• Cultivating relationships with external clients and their assistants, develop knowledge of banker’s clients, transactions and specific individuals where possible.

• Manage professional response to telephone calls, taking ownership of queries

• Management of email system, prioritising and responding where appropriate.

• Arranging complex domestic and international travel in high volumes – booking in advance where possible to ensure cost effectiveness and ensuring appropriate Visas have been obtained

• Arranging conference calls and video conferences internally and externally

• Understanding the internal systems such as Concur, iTrack forms/Salesforce/ (Training will be given for all internal systems).

• Handling expenses using Concur system – with a general understanding of the bank’s policies

• Pre-empt and highlight to the Business Manager out of policy expenses

What we are looking for:

• Fluent in Swiss German, German, English. Basic knowledge in French / Italian beneficial

• Proven experience as an administrative assistant, office manager, or in a similar role, preferably in Corporate or Investment Banking.

• Proactive style and ability to work independently and as a team player

• Excellent organizational and multitasking abilities.

• Capable to work efficiently in a pressurised environment

• Excellent PC skills including Word, Excel, PowerPoint and Outlook

• Flexible approach to overtime and out of hours working patterns

• Mature, calm and professional attitude at all times

• Accuracy and numeracy

• Excellent communication skills at all levels written and verbally in Swiss German, German and English

• Confidence at dealing with people of all levels both internally and externally