Microsoft Executive Administrator 

Taiwan, Taoyuan City 

429301499

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role providesadministrative support for MSD leaderscalendar management,time planning support,) management, resource management, travel and expense management, event coordination and,space planning (whereexecute these functions,while upholding the highest degree of integrity andhighly sensitive, highly confidential topics.

In this role, you will strengthen your network, internally and externally, to enable both team and leader success.You will partner withproduct groups, Global Workplace Services,space planner owners,will lead by examplemaintaining a positive andmature executivepresence, encouraging others to raise their own standards of excellence,enabling self-reflection during challenging situations,supporting discipline development,and setting a foundation for success.You will manage ambiguityand remain calm in stressful situations.

You will effectively balance multiple complex projects and timeline, end to end, while

Required Qualifications:

• 5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper-level management
  • OR equivalent experience.
• Experience withcalendar and event management,traveland expense booking.
• Experience effectively managing a Rhythm of Business for supported team.
• Proficiencywith M365 – including Outlook, Excel, Word, and PowerPoint.

Preferred Qualifications:

• Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology)
• 2+ years experience serving as mentor to others
• 3+ years experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training)
  • OR equivalent experience.
• Administrative experience in the Technology industry.
• Experience supporting a Partner-level manager.
• Experience with global teamsresidingin multiple time zones.
• Effective and inclusive communication and collaboration skills.
• Detail oriented and highly organized.
• Ability to manage multiple parallel workstreams and track to tight deadlines.
• Ability tomaintainconfidentiality and show discretion.

Business Support ATR-D - The typical base pay range for this role across the U.S. is USD $28.46 - $48.80 per hour. There is a different range applicable to specific work locations, within the San Francisco Bay area and New York City metropolitan area, and the base pay range for this role in those locations is USD $39.76 - $55.67 per hour.Certain roles may be eligible for benefits and other compensation. Find additional benefits and pay information here:Microsoft will accept applications for the role until April 14, 2025.

Calendar Management and Meeting Logistics

• Provide strategic calendar managementand time planning supportbased on knowledge of business andteam / leaderneeds, while upholding the highest degree of integrity (e.g.,highly sensitive, highly confidential topics) andmaintainingconfidentiality.
• Use executive maturity and judgment with full knowledge of business context toidentifyand coordinate delegates, execute decisions around prioritization andmaintainconstant communication with manager and central staff.You will contribute todecision-makingprocesses in close partnership with peers and stakeholders (e.g., Chiefs of Staff, Business Managers, Human Resources) and external leaders/business supportpartners.You will exercise a sense of priority and awareness for high impact meetings, and urgent business needs, and ensure follow-up.You will proactively engage with leaders

• artnerwithyourleader(s),Chief of Staff, and peerbusiness support partners tobuild and manage anannual rhythm of business (ROB)for supported teams, including executive meeting schedule (e.g., Human Resources [HR] cadence, fiscal cadence, SLT cadence, company-wide and/or employee resource group cadence).You will strategically communicatethatROB cadence and help to manage workloads, as needed.You willidentifyand advise on patterns across ROBs.You will direct continual implementation and flexibility of the ROB in partnership with peers (e.g., Chiefs of Staff)and ensure team members followtheROB and map their planning toestablished

Resource Management (Hardware/Supply Management, Purchase/Expense Management Financial Management)

• expense management forsupportedleaderand educateotherson Microsoft policy to ensure complianceacross teams/organization,escalatingissues as needed.You willbe responsible forPOs, receipts, tax award spreadsheets, some statements of work, reclassifications.You willmanage, influence, and communicate processes, policies, and procedures, leveraginganunderstanding of the parts of the business and their inter-connection within Microsoft as a whole.You will function asinterim approver forleaders org.and willpartnerswithBusiness Managementata high levelon aspects of budgets(SAWs, PC refresh,etc), headcount, and policy communication and enforcement.You willmanage the discretionary budgetfor the leader / team you support, ensuring training, travel, employeemorale needs are well understood and planned for.

Travel Management

• through Microsoft standard toolsto coordinate travel arrangementsforsupportedyourleader(s).You will create detailed itineraries/agendas for daily activities, as needed,by setting and managing travel expectations to maximize trip productivity.You will manageand oversee travellogisticsand create guidelines for visits to ensureyourleader is prepared (e.g., briefing leader, sharing information with countries).You will act as a stand-by resource and ensure availability for varyingmanagerneeds/time zones to address issues/escalations during business travel.You willmaintainavailability and act with urgency to address travel changes as they arise.You will drive proactive communication across stakeholders ahead of travel and may communicate with domestic and international stakeholders to ensure the supported leader maximizes business trip outcomes.You will ensure required documents (e.g., visas, passports, immunization records) are obtained for international travel.You willdisseminateand enforce travel policies and expectations andensure compliance withtheUS Travel Tax Tool.

Event Coordination and Logistics

• developand manage events as needed, providinginputinto event vision and outcomes, whilemaintainingfiscal responsibility anddemonstratingexecutive presence.You will contribute tooverall eventmanagement, including promotion and goals, communication strategies andallocatingresources tosupportoptimaloutcomes.Where needed, you will develop workback schedules, promotion, and necessary checkpointsand willidentifyand help mitigate related issues. In support of hybrid / remote work, you will e

Space Management and Planning* *This responsibility is dependent on location.

• with theappropriate teams(e.g., Real Estate & Facilities, space planner owners, upper management)on space planning needs and team moves.You will address and resolve high-level space escalations/requestsandparticipateinlarge-scale space requests (e.g., annual office restacks, space build outs), liaising between admins and space planners as needed.You will supportfuture space planning needs/changes based onutilizationdata and upcoming organizational changes.

• ewith Global Talent Acquisition (GTA) tofacilitateinternal and external recruitment efforts, and partner with hiring managers to ensure a smooth process.You will support intern and university recruitplacement and onboardingfor the broader organization. You will execute onboarding activities(e.g., ordering new-hire equipment, setting up workstations, distribution lists, security groups) and provides support to new employees, vendors, and interns asan essential contact for questions and company information.You willfacilitateconnectingnew hires with the right stakeholders.

• yournetwork (internally and externally) across organizations to enableyourteam and leader's work.You will proactively drive communication and liaise between executives, central teams, and other business partners to share information and best practices that drive efficiency.You will useexecutive maturity and independent judgment, discretion, business insights, and perspectives tosupportdistribution ofinformation to teams and/or supportedleader.You will communicate with executive maturity to external partners/audiences and third partiesas needed and represent/ actasanextension ofthe

Discipline Growth and Development

• leadership and activelyseekout/participatein the Business Support community.You will mentor Business Support professionals, help onboard and train new Business Support staff, engage in career developmentopportunitiesandtrainings.You will share best practices and insights, supportthe recruiting process for Business Support roles, and support

• by example and serve as a role model to Business Support colleagues bymaintaininga positive attitude,demonstratingexecutive presence, influencing others, and encouraging self-reflection during challenging situations.You will navigate with executive maturity and calmness in challenging situationsand use that

• • Embody ourand