Cellebrite Office Manager 

Germany 

360948566

Office Administration & Operations

• Full administrative responsibility for all office needs, including maintenance and appearance
• Coordinate office maintenance and repairs; liaise with building management
• Ensure all office equipment is in good working order
• Maintain and implement office policies and procedures in line with company guidelines and regulations
• Lead and manage office-related projects
• Oversee pantry supplies and ensure restocking as needed
• Ensure appliances (e.g. coffee machines, microwaves, refrigerators) are functioning properly
• Serve as the primary point of contact for the office landlord

Executive & Employee Support

• Provide administrative assistance to the VP Sales, Germany (e.g. booking hotels and flights)
• Track employee absences and coordinate with health and office insurance agencies
• Support and guide employees and managers on office policies and legal compliance
• Address and resolve office-related issues or conflicts to maintain a positive work environment

HR & Employee Experience

• Manage HR documentation, employment records, and benefits for new hires and leavers
• Organize and execute events, social welfare initiatives, and employee experience activities across Germany and the wider EMEA region

IT & Security

• Handle IT-related issues such as server problems and equipment/accessory requests
• Oversee office security systems (e.g. access control, CCTV)
• Manage employee access cards and troubleshoot technical issues

Finance & Compliance

• Manage invoice and expense processes, ensuring accurate and up-to-date financial records
• Ensure compliance with health and safety regulations; conduct safety inspections and implement emergency protocols

Qualifications:

• Minimum of 3 years’ experience as an Administrative or Office Manager in small to medium-sized organizations,
• or 4 years as a Front Desk Manager or Administrative Assistant in a mid-to-large office (required)
• Basic understanding of German employment laws
• Proven experience working with management-level stakeholders and delivering excellent employee service
• Excellent written and verbal communication skills
• Strong time management and organizational abilities
• Proactive mindset with a focus on process improvement and implementing new ways of working
• Ability to multitask and prioritize effectively in a dynamic environment
• Capable of completing complex administrative tasks with minimal supervision
• Strong interpersonal skills with the ability to positively engage internal and external stakeholders
• Proficient in Microsoft Office applications
• Experience working in a global or multicultural environment