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Cellebrite Office Manager 
Germany 
360948566

29.06.2025

Office Administration & Operations

  • Full administrative responsibility for all office needs, including maintenance and appearance
  • Coordinate office maintenance and repairs; liaise with building management
  • Ensure all office equipment is in good working order
  • Maintain and implement office policies and procedures in line with company guidelines and regulations
  • Lead and manage office-related projects
  • Oversee pantry supplies and ensure restocking as needed
  • Ensure appliances (e.g. coffee machines, microwaves, refrigerators) are functioning properly
  • Serve as the primary point of contact for the office landlord

Executive & Employee Support

  • Provide administrative assistance to the VP Sales, Germany (e.g. booking hotels and flights)
  • Track employee absences and coordinate with health and office insurance agencies
  • Support and guide employees and managers on office policies and legal compliance
  • Address and resolve office-related issues or conflicts to maintain a positive work environment

HR & Employee Experience

  • Manage HR documentation, employment records, and benefits for new hires and leavers
  • Organize and execute events, social welfare initiatives, and employee experience activities across Germany and the wider EMEA region

IT & Security

  • Handle IT-related issues such as server problems and equipment/accessory requests
  • Oversee office security systems (e.g. access control, CCTV)
  • Manage employee access cards and troubleshoot technical issues

Finance & Compliance

  • Manage invoice and expense processes, ensuring accurate and up-to-date financial records
  • Ensure compliance with health and safety regulations; conduct safety inspections and implement emergency protocols

Qualifications:

  • Minimum of 3 years’ experience as an Administrative or Office Manager in small to medium-sized organizations,
  • or 4 years as a Front Desk Manager or Administrative Assistant in a mid-to-large office (required)
  • Basic understanding of German employment laws
  • Proven experience working with management-level stakeholders and delivering excellent employee service
  • Excellent written and verbal communication skills
  • Strong time management and organizational abilities
  • Proactive mindset with a focus on process improvement and implementing new ways of working
  • Ability to multitask and prioritize effectively in a dynamic environment
  • Capable of completing complex administrative tasks with minimal supervision
  • Strong interpersonal skills with the ability to positively engage internal and external stakeholders
  • Proficient in Microsoft Office applications
  • Experience working in a global or multicultural environment