F5 Administrative Assistant Office Munich 

Germany, Bavaria, Munich 

96021158

This position is an all-rounder role that is entrusted with independent tasks handling and projects within its competencies. You will take responsibility for a wide and interesting range of tasks in an international company and you will support the Regional Sales Vice President with administrative and organizational tasks as well as manage our Munich office.

Your Tasks:

• Manage the reception, including the central telephone for the Munich office
• Support our Regional Sales Vice President with administrative and operational tasks (travel expense management, travel management, meeting minutes, independent coordination and arrangement of visits from international guests, organization of company events, appointment coordination)
• Manage the marketing storage and ensure timely shipping of marketing items to event locations, order management for marketing items in alignment with the marketing team
• Handle office management tasks: email management, document maintenance (contracts, orders, telephone lists, etc.), ordering and managing office supplies
• Be the first point of contact for our guests
• Planning and execution of organizational tasks for events, seminars, conferences and meetings
• Create cost statements
• Facility management and coordination of facility tasks with external service providers
• Take responsibility for all health and safety issues (first aid, fire protection) in the office, as well as reporting accidents
• Prepare meeting and office rooms and ensure a representative appearance, manage room bookings
• Collaborate and align with various departments such as sales, marketing, finance, and IT

Your Profile:

• You have excellent and verifiable skills in planning, organization, and administration
• You work very independently, proactively, and reliably
• Excellent written and verbal communication skills
• Very good German and English language skills
• Advanced knowledge of Word, PowerPoint, Excel, Outlook, Internet
• High service orientation & flexibility
• Team orientation
• Experience with safety regulations (first aid, fire protection) is an advantage
• Very good skills in prioritizing many different tasks
• Proactivity, solution orientation, and very good skills in dealing with various parties (employees, managers, guests, service providers)
• Existing first aid training or willingness to undergo training

The Job Description is intended to be a general representation of the responsibilities and requirements of the job. However, the description may not be all-inclusive, and responsibilities and requirements are subject to change.