Boston Scientific EMEA PMO Office Coordinator 

Poland, Masovian Voivodeship, Warsaw 

341340095

France-Île-de-France; Germany-Düsseldorf; Italy-Milan; Netherlands-Kerkrade; Spain-Madrid; United Kingdom-Hemel Hempstead

Job Summary

Project Coordination and Support:

• Assist project managers in planning, executing, and closing projects with best-in-class templates.
• Support Coordinate project schedules, resources, and information.
• Organize and facilitate project meetings, including preparing agendas and minutes.
• Documentation and Reporting:
• Maintain project documentation, including plans, schedules, reports, and meeting notes.
• Prepare and distribute regular project status reports and updates.
• Ensure all project documentation is properly stored and accessible.
• Share points are maintained,
• KPIs are tracked and reported on
• Has a different PP licence can  that help support the creation of slides and templates

Resource Management:

• Track project resource allocation and availability with the capacity planner tools.
• Assist in the coordination of resource assignments and resolve conflicts.
• Maintain a resource calendar and utilization metrics.
• Process and Quality Management:
• Implement and ensure adherence to project management methodologies and standards.
• Supports and tracks the PMO clinic and helps with the education logistics.
• Support the development and continuous improvement of project management processes.

Risk and Issue Management:

• Ensures the PMO team are following a consistent process off Identify, log, and track project risks and issues.
• Assist in developing mitigation and contingency plans.
• Monitor and report on the status of risks and issues.
• Communication and Stakeholder Management:
• Facilitate effective communication among project stakeholders.
• Ensure stakeholders are kept informed about project progress, changes, and risks.
• Manage the project’s communication plan and ensure timely dissemination of information.

Tool and System Administration:

• Manage and administer project management tools and systems.
• Provide training and support to project team members on PMO tools and processes.
• Ensure data integrity and consistency across project management systems.

Financial Management:

• Assist in tracking project budgets, expenses, and financial forecasts.
• Prepare financial reports and variance analyses.
• Support cost management activities and financial reconciliation.

Key Deliverables

Project Plans:

• templates to ensure comprehensive project plans outlining scope, objectives, deliverables, timelines, and resource requirements.

Status Reports:

• Regular status reports detailing project progress, key milestones, risks, issues, and budget status.
• Meeting Agendas and Minutes:
• Agendas for project meetings and detailed minutes capturing discussions, decisions, and action items.

Risk and Issue Logs:

• Updated logs of project risks and issues, including status, impact assessments, and mitigation strategies.

Resource Reports:

• Reports on resource allocation, availability, and utilization.

Financial Reports:

• Budget tracking reports, expenditure summaries, and financial forecasts.

Process Documentation:

• Documentation of project management processes, methodologies, and best practices.
• Continuous feedback projects and surveys,
• Keeps track off feedback and reports on trends, manages the CI projects rollout.

We offer:

• Hybrid working mode – 3 days work from home
• Working in the international, innovative environment and highly innovative products
• Diverse culture with a focus on personal development and continuous improvement
• Well-designed & effective trainings plans
• Career opportunities like mentoring, coaching and stretch assignments, with strong international exposure
• Private health care in Lux Med (VIP package)
• Multisport card/Sport and Culture Card
• Lunch card
• Life insurance
• Languages courses
• Employee Assistance Program
• Employee Stock Purchase Plan - ESPP
• Internal events & charity actions