France-Île-de-France; Germany-Düsseldorf; Italy-Milan; Netherlands-Kerkrade; Spain-Madrid; United Kingdom-Hemel Hempstead
EMEA PMO Office CoordinatorJob Summary
Project Coordination and Support:
- Assist project managers in planning, executing, and closing projects with best-in-class templates.
- Support Coordinate project schedules, resources, and information.
- Organize and facilitate project meetings, including preparing agendas and minutes.
- Documentation and Reporting:
- Maintain project documentation, including plans, schedules, reports, and meeting notes.
- Prepare and distribute regular project status reports and updates.
- Ensure all project documentation is properly stored and accessible.
- Share points are maintained,
- KPIs are tracked and reported on
- Has a different PP licence can that help support the creation of slides and templates
Resource Management:
- Track project resource allocation and availability with the capacity planner tools.
- Assist in the coordination of resource assignments and resolve conflicts.
- Maintain a resource calendar and utilization metrics.
- Process and Quality Management:
- Implement and ensure adherence to project management methodologies and standards.
- Supports and tracks the PMO clinic and helps with the education logistics.
- Support the development and continuous improvement of project management processes.
Risk and Issue Management:
- Ensures the PMO team are following a consistent process off Identify, log, and track project risks and issues.
- Assist in developing mitigation and contingency plans.
- Monitor and report on the status of risks and issues.
- Communication and Stakeholder Management:
- Facilitate effective communication among project stakeholders.
- Ensure stakeholders are kept informed about project progress, changes, and risks.
- Manage the project’s communication plan and ensure timely dissemination of information.
Tool and System Administration:
- Manage and administer project management tools and systems.
- Provide training and support to project team members on PMO tools and processes.
- Ensure data integrity and consistency across project management systems.
Financial Management:
- Assist in tracking project budgets, expenses, and financial forecasts.
- Prepare financial reports and variance analyses.
- Support cost management activities and financial reconciliation.
Key Deliverables
Project Plans:
- templates to ensure comprehensive project plans outlining scope, objectives, deliverables, timelines, and resource requirements.
Status Reports:
- Regular status reports detailing project progress, key milestones, risks, issues, and budget status.
- Meeting Agendas and Minutes:
- Agendas for project meetings and detailed minutes capturing discussions, decisions, and action items.
Risk and Issue Logs:
- Updated logs of project risks and issues, including status, impact assessments, and mitigation strategies.
Resource Reports:
- Reports on resource allocation, availability, and utilization.
Financial Reports:
- Budget tracking reports, expenditure summaries, and financial forecasts.
Process Documentation:
- Documentation of project management processes, methodologies, and best practices.
- Continuous feedback projects and surveys,
- Keeps track off feedback and reports on trends, manages the CI projects rollout.
We offer:
- Hybrid working mode – 3 days work from home
- Working in the international, innovative environment and highly innovative products
- Diverse culture with a focus on personal development and continuous improvement
- Well-designed & effective trainings plans
- Career opportunities like mentoring, coaching and stretch assignments, with strong international exposure
- Private health care in Lux Med (VIP package)
- Multisport card/Sport and Culture Card
- Lunch card
- Life insurance
- Languages courses
- Employee Assistance Program
- Employee Stock Purchase Plan - ESPP
- Internal events & charity actions