JPMorgan Business Assistant - Madrid 

Spain, Community of Madrid, Madrid 

215957492

Job Responsibilities

• Provide diary management, set up of meetings and conference calls, internally and externally
• Arrange business travels, extensive travel over various time zones, coordinating logistics for business trips and preparing itineraries, flights, hotels, ground transportation, visas, following corporate policy
• Assisting visitors from outside J.P. Morgan Madrid organization
• Managing agendas, following up on internal and management meetings and dealing with multiple and/or urgent meeting conflict
• Manage expenses - process receipts through CONCUR system, reconcile accounts monthly
• Provide telephone support for wider group with particular focus on senior coverage during the absence of peers
• Administer of general office tasks including archiving, filing and stationary orders
• Support in raising systems, applications requests and Maintaining vacation schedules
• Help in overing and collaborating closely with other administrative assistants and team members Expected to work as part of a larger administrative group, working in partnership with other assistants to ensure cover is provided to the area at all time. Expected cover for other assistants within the group when required.
• Handling printing and binding presentations
• Onboarding new members of the team, accesses and logistics

Required qualifications, capabilities, and skills

• Proficient level of English
• Technology savvy, with proficiency in Microsoft Office products in particular Outlook, Excel and PowerPoint
• Excellent interpersonal and communications skills, both written and oral
• Self-starter, extremely organized and detailed-oriented with strong commitment to accuracy
• Absolute discretion when dealing with confidential matters
• Proactive anticipation and thinking - looking ahead and ensuring all meetings are confirmed and correct, making changes to mail groups to reflect organization changes without being prompted
• Keen team-player / partnership ethic – expectation to work as part of a strong administrative team, working in partnership with other assistants to ensure cover is provided to the area at all times.
• Ability to multi-task effectively in a busy environment and re-prioritize
• Ability to demonstrate previous success as an assistant including experience of expense processing and basic account management
• Ability to work within tight deadlines.
• Proactive attitude and problem solving skills.