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JPMorgan Business Assistant - Madrid 
Spain, Community of Madrid, Madrid 
215957492

22.09.2024

Job Responsibilities

  • Provide diary management, set up of meetings and conference calls, internally and externally
  • Arrange business travels, extensive travel over various time zones, coordinating logistics for business trips and preparing itineraries, flights, hotels, ground transportation, visas, following corporate policy
  • Assisting visitors from outside J.P. Morgan Madrid organization
  • Managing agendas, following up on internal and management meetings and dealing with multiple and/or urgent meeting conflict
  • Manage expenses - process receipts through CONCUR system, reconcile accounts monthly
  • Provide telephone support for wider group with particular focus on senior coverage during the absence of peers
  • Administer of general office tasks including archiving, filing and stationary orders
  • Support in raising systems, applications requests and Maintaining vacation schedules
  • Help in overing and collaborating closely with other administrative assistants and team members Expected to work as part of a larger administrative group, working in partnership with other assistants to ensure cover is provided to the area at all time. Expected cover for other assistants within the group when required.
  • Handling printing and binding presentations
  • Onboarding new members of the team, accesses and logistics

Required qualifications, capabilities, and skills

  • Proficient level of English
  • Technology savvy, with proficiency in Microsoft Office products in particular Outlook, Excel and PowerPoint
  • Excellent interpersonal and communications skills, both written and oral
  • Self-starter, extremely organized and detailed-oriented with strong commitment to accuracy
  • Absolute discretion when dealing with confidential matters
  • Proactive anticipation and thinking - looking ahead and ensuring all meetings are confirmed and correct, making changes to mail groups to reflect organization changes without being prompted
  • Keen team-player / partnership ethic – expectation to work as part of a strong administrative team, working in partnership with other assistants to ensure cover is provided to the area at all times.
  • Ability to multi-task effectively in a busy environment and re-prioritize
  • Ability to demonstrate previous success as an assistant including experience of expense processing and basic account management
  • Ability to work within tight deadlines.
  • Proactive attitude and problem solving skills.