EY Administrative Assistant German 

Poland, Masovian Voivodeship, Zgorzała 

183683748

Administrative Assistant with German

Hybrid model working: 2 days in the office / 3 days remotely

The mobility assistant (MA) will work with the respective mobility consultant (MC) to coordinate end-to-end international mobility assignments into and out of the assigned region(s). Working together with the MC following the agreed scope of service you will ensure that assignees and the Business have consistent and exceptional assignment experiences.

Your key responsibilities

• Collaborate with the Global Mobility Consultant to prepare and coordinate all aspects of international employee relocations.
• Assist in the creation, modification, and finalization of cost estimates and related documentation for employee moves.
• Draft formal correspondence related to the relocation process, including assignment letters, local contracts, and additional country-specific documentation.
• Ensure the timely return of all signed documents, such as assignment letters and contractual agreements, from both the employee and the organization.
• Facilitate the relocation and repatriation process by liaising with the relocating employee and external service providers, including healthcare organizations.
• Contribute to the onboarding of new employees by interfacing with the Employee Central system and providing necessary support.
• Manage relocation-related tasks, including the disbursement of allowances, reimbursement of expenses, payroll coordination, social security contributions, vacation tracking, and tax payments, to ensure a positive experience for the employee.
• Support the Exit Interview process by utilizing the Employee Central system and ensuring the collection of valuable feedback.
• Respond to employee inquiries regarding procedural matters, such as form completion and other routine queries.
• Maintain and update records within the Global Mobility Tool (GMT) to ensure the accuracy and integrity of reporting.

Skills and attributes for success

• Fluent in English and German
• Strong computer skills in Microsoft Office applications (Word, Excel, PowerPoint, Teams) and analytical skills.
• Strong communications skills with the ability to communicate effectively with partners and vendors.
• Strong organizational skills, attention to detail, ability to prioritize objectives and management all aspects of the role.
• Experience in working with data bases, document sharing tools, etc.
• Able to work independently and effectively in a fast paced, demanding environment.
• Ability to handle sensitive information in a confidential and tactful manner.
• Flexibility with schedule to support assignees and work with mobility teams in different time zones.
• Ability to work overtime and handle increased workload during peak season.
• Ability to work within a multicultural team.

What we offer

EY Global Delivery Services (GDS) is a dynamic and truly global delivery network. We work across ten locations – Argentina, China, Hungary, India, the Philippines, Poland, Sri Lanka, Mexico, Spain and the United Kingdom – and with teams from all EY service lines, geographies and sectors, playing a vital role in the delivery of the EY growth strategy. From accountants to coders to advisory consultants, we offer a wide variety of fulfilling career opportunities that span all business disciplines. In GDS, you will collaborate with EY teams on exciting projects and work with well-known brands from across the globe. We’ll introduce you to an ever-expanding ecosystem of people, learning, skills and insights that will stay with you throughout your career.

• Continuous learning: You’ll develop the mindset and skills to navigate whatever comes next.
• Success as defined by you: We’ll provide the tools and flexibility, so you can make a meaningful impact, your way.
• Transformative leadership: We’ll give you the insights, coaching and confidence to be the leader the world needs.
• Diverse and inclusive culture: You’ll be embraced for who you are and empowered to use your voice to help others find theirs.

EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets.