EY HR Assistant German 

Poland, Masovian Voivodeship, Zgorzała 

686263312

Mobility Assistant - Virtual Talent Hub (VTH)

The mobility assistant (MA) will work with the respective mobility consultant (MC) to coordinate end-to-end international mobility assignments into and out of the assigned region(s). Working together with the MC following the agreed scope of service you will ensure that assignees and the Business have consistent and exceptional assignment experiences.

Your key responsibilities

Process support:

• Work with the MC to support in the preparation of phases of in-bound and out-bound assignments (e.g. pre-assignment, on-assignment, extension, end of assignment and post-assignment).
• Assist with the preparation, amendment and finalization of cost estimates.
• Preparation of Global Assignments Letters, local contracts where applicable and country specific addendums.
• Follow up with the assignee and the business to chase outstanding signed documentation such assignment letters and assignment agreement forms.
• Assist with the relocation and repatriation processes by liaising with the assignee and respective Relocation Management Company, healthcare provider, etc.
• Assist with onboarding processes including EC (Employee Central) processes.
• Action pre-, on- and post-assignment events for assignees (e.g. payment of allowances, expense reimbursements, payroll input, social security payments, tracking and auditing of leave, manage tax payments) to help ensure an exceptional assignee experience.
• Assist with the exit processes including EC (Employee Central) processes.

• Deal with follow-up questions/queries from assignees (e.g. completion of forms and operational aspects).
• Copy MC into all assignee communications and ensure MC is updated on case management.
• Assist MC in conjunction with Finance with the processing and payment of internal and external invoices.
• Assist with local annual budgeting, forecasts and accruals as appropriate.
• Assist with assignee compensation reviews including bonus eligibility

Record maintenance:

• Maintain data and update the Global Mobility Tool (GMT) to enable efficient and accurate reporting.
• Regularly review GMT checklists and dashboards to ensure completion.

Mobility team integration:

• Adhere to and demonstrate the EY Mobility Norms and Behaviors.
• Apply ‘one team’ mindset to daily practice and interaction.
• Fully engage in global and team regional calls.
• Attend learning opportunities e.g. open house calls.

Skills and attributes for success

• Demonstrate a strong customer service mindset and a desire to deliver exceptional service.
• Strong communications skills with the ability to communicate effectively with colleagues at all levels including internal and external partners and vendors.
• Strong organizational skills, attention to detail, ability to prioritize objectives and management all aspects of the role.
• Strong computer skills in Microsoft Office applications (Word, Excel, PowerPoint, Teams) and analytical skills.
• Experience in working with data bases, document sharing tools, etc.
• Able to work independently and effectively in a fast paced, demanding environment.
• An appropriate level of business acumen.
• Ability to handle sensitive information in a confidential and tactful manner.
• Curiosity and motivation to acquire new skills as necessary.
• Fluent in English and local language (German) of assigned region (GSA)
• Flexibility with schedule to support assignees and work with mobility teams in different time zones.
• Ability to work overtime and handle increased workload during peak season.
• Ability to work within a multicultural team

What we offer

EY Global Delivery Services (GDS) is a dynamic and truly global delivery network. We work across ten locations – Argentina, China, Hungary, India, the Philippines, Poland, Sri Lanka, Mexico, Spain and the United Kingdom – and with teams from all EY service lines, geographies and sectors, playing a vital role in the delivery of the EY growth strategy. From accountants to coders to advisory consultants, we offer a wide variety of fulfilling career opportunities that span all business disciplines. In GDS, you will collaborate with EY teams on exciting projects and work with well-known brands from across the globe. We’ll introduce you to an ever-expanding ecosystem of people, learning, skills and insights that will stay with you throughout your career.

• Continuous learning: You’ll develop the mindset and skills to navigate whatever comes next.
• Success as defined by you: We’ll provide the tools and flexibility, so you can make a meaningful impact, your way.
• Transformative leadership: We’ll give you the insights, coaching and confidence to be the leader the world needs.
• Diverse and inclusive culture: You’ll be embraced for who you are and empowered to use your voice to help others find theirs.

EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets.

If you can demonstrate that you meet the criteria above, please contact us as soon as possible.

In compliance with the requirements of the Whistleblower Protection Act, our company has established the Procedure for reporting breaches of law and undertaking appropriate follow-up actions. Any misconduct should be reported through the EY Ethics Hotline.