Buildots Executive Assistant 

Israel, Tel Aviv District, Tel Aviv-Yafo 

136174976

Buildots is looking for a highly organized, energetic, and forward-thinking Executive Assistant to support our executives.

This is a full-time position in our Tel Aviv office, which requires some flexibility according to company needs.

Responsibilities:

• Schedule Management:
• Schedule ongoing meetings and take care of ongoing schedule changes
• Scheduling board and investor meetings
• Coordinate with the executive the next week’s schedule planning
• Overseeing Meetings Agendas:
• Meetings preparations with key stakeholders
• Assuring meetings’ summary are being sent
• Assuring meeting action items are being followed
• Travel Coordination : Organize all aspects of travel for the executives, including itineraries, lodging, transportation, and expense reports submission.
• Communication : When needed, serve as a liaison between the executives and internal/external stakeholders, ensuring clear and prompt communication
• Confidentiality : Maintain the highest level of confidentiality on all business matters

Qualifications:

• Excellent English
• 3+ years of experience as an Executive Assistant, Personal Assistant, or similar role, ideally in a tech or startup environment, reporting directly to upper management
• Excellent written and verbal communication skills
• Ability to function well with a “make things happen” approach
• Excellent people skills
• Exceptional organizational and time-management skills
• Efficient and problem solver approach
• Discretion and confidentiality
• Bachelor’s degree