Uber Executive Assistant Business Partner II 

United States, West Virginia 

388387593

What You’ll Do

• Manage several Google calendars including vetting, prioritizing, and providing recommendations

  • Maintaining the calendar for accuracy and free of conflicts

• Help ensure leaders are properly prepared and on time for all meetings.

• Assist with the scheduling of multiple stakeholder meetings

  • Meetings with ELT management and Uber Board Meetings
  • External Board meetings

• Contribute to leadership meetings by taking notes and tracking action items

• Lead strategic projects to increase the impact of Trust & Security
• Work closely with the CLO EAs to align on meetings and events led by the Chief Legal Officer and back-up coverage as needed.
• Navigate the intricacies of supporting leaders remotely
• Assist with event planning and coordination for team meetings, all-hands meetings, and on/offsites

• Make domestic and international travel arrangements

  • Secure visas and update passports

• Draft detailed travel itineraries with the help from local teams and provide remote assistance with logistics

• Follow up and provide reminders on project deadlines, AIs, and deliverables
• Assist with ensuring the timely review and submission of expenses
• Preview and provide feedback regarding team expense reports, and assist with managing leader’s or team’s morale budget
• May assist with the CLO EA program by helping with alignment, morale, training and development, and hiring
• Work cohesively with our internal business partners
• Have availability to come into the San Francisco office when needed
• Travel with team to an on/offsite yearly
• Be willing to aid in personal appointments and agenda to coincide with business needs

Basic Qualifications

• Minimum 6+ years of administrative experience

Preferred Qualifications

• Minimum 8+ years of administrative experience preferred
• Minimum 4+ years experience supporting a VP-level+ leader in a global firm
• Google Workspace, Zoom, Concur, Egencia, Slack
• Tech company experience
• Experience supporting multiple leaders
• Excellent communication skills with ability to build strong relationships with both internal and external stakeholders
• Demonstrated ability to prioritize leaders’ calendar with ability to make judgment calls and decisions based on rapidly shifting priorities
• Ability to manage and mentor the other EAs in the department.
• Proven ability to work in a fast paced, often changing environment with efficiency and accuracy
• Ability to take initiative and ownership over sometimes ambiguous tasks and situations with little oversight
• Strong organizational skills with a strong attention to detail
• Experience coordinating projects
• Critical to hold highly confidential information
• Bachelor’s degree or equivalent practical experience

For Chicago, IL-based roles: The base hourly rate range for this role is USD$45.92 per hour - USD$51.09 per hour.

For New York, NY-based roles: The base hourly rate range for this role is USD$50.97 per hour - USD$56.73 per hour.

For San Francisco, CA-based roles: The base hourly rate range for this role is USD$50.97 per hour - USD$56.73 per hour.

For Washington, DC-based roles: The base hourly rate range for this role is USD$50.97 per hour - USD$56.73 per hour.