Executive Assistant jobs at Flex in United States, Austin

Controller Assistantlocated inAustin, TX.

Reporting to theController Assistantwill in charge of financial statement preparation, financial investigations, budgets and forecasts in line with corporate policies and processes and legislative requirements in order to ensure financial reporting investigations and forecasts help business strategy and resolutions

What a typical day looks like:

• Prepare monthly, quarterly and annual financial management reports.
• Participate in a wide variety of special projects and compile a variety of special reports.
• Conduct ad hoc financial investigation for local management.
• Prepare receivables report as required.
• Work closely with operations and commercial teams to recognize the business and the impacts to the site financial position.
• Prepare weekly/month-end reports for business team.
• Prepare financial reports for regulators and Sarbanes Oxley compliance.
• Help internal and external financial audits.
• Assist with managing the Accounting and costing departments.
• Implement appropriate HR Strategies and actions to recruit and retain a qualified and motivated workforce.

The experience we’re looking to add to our team:

• Bachelor's degree in Finance, Accounting, Business administration or related field.
• A background in manufacturing/cost accounting.
• 4+ years of related experience.
• Demonstrates advanced functional and technical skills and basic people and/or process management skills.
• Demonstrates advanced/ thorough knowledge of the function and Flex’s business.
• Demonstrates knowledge of multiple functionaltechnologies/processes,industries or functions and comprehension of relations of such processes at the site.

What you'll receive for the great work you provide:

• Full range of medical, dental, and vision plans
• Life Insurance
• Short-term and Long-term Disability
• Matching 401(k) Contributions
• Vacation and Paid Sick Time
• Tuition Reimbursement

Into provide valuable administrative and operational support to our

Administration operations are vital for a successful collaboration with the executive. This is where your organizing, and prioritization skills can really shine.

• Manage day-to-day schedules to optimize the 'executive's time, ensuring they are prepared for all meetings & priorities
• Coordinate internal and external meetings, including but not limited to team, extended staff, all-hands, off-site meetings & one-on-ones, etc.
• Organize business-related meetings, such as food orders, luncheon planning, materials, etc.
• Full inbox and call management; answering on behalf of the executive as appropriate; resolves routine and complex inquiries
• Book domestic and international travel in alignment with the company's travel policy, considering travel Visas, costs, and proper documentation
• Verifies and approves transactions on behalf of the executive
• Ensure the timely submission of expenses and review/provide feedback on expense reports submitted by the executive's direct reports

Operations, strategy & project management tasks require a proactive mindset and the ability to manage and review projects, collaborating with multiple stakeholders.

• Collaborates and executes on special projects and serves as the key point of contact to verify departmental goals, related milestones, and initiatives are aligned with the annual business cycle. Follow up and provide reminders on project deadlines and deliverables.
• Proactively manage calendar priorities based on customer meetings, Forecast, Earnings Release, Board of Directors, current projects, team needs, etc.
• Contribute to leadership meetings by taking notes and tracking action items.
• Conducts research, compiles, and drafts statistical reports & presentations. Understands and adapts to the impacts of changing business processes and the relevance of performance metrics
• Handles budgets, bill paying and monitoring, ordering and maintaining supplies/equipment

Communication & People – as a liaison for the executive.

• Act as a gatekeeper for all inquiries (customers, employees, ELT, visitors, etc.), triage requests, and coordinates communication and actions as necessary
• Effectively interface with employees from other internal business groups and Senior Executives inside and outside the company and understands key players within all organizations
• Maintain a "pulse of the business", having a sense for the issues taking place in the organization
• Partners with the corporate communication team to implement communication strategies and materials that support key initiatives and convey pertinent details to all stakeholders
• Onboarding new employees and training new team members

The experience we're looking to add to our team:

• Minimum of 9+ years of applicable administrative experience supporting an SVP, or C-suite level executive(s) ideally from a fast-paced Manufacturing/ Tech/ Software company;
• Skillful execution of administrative activities, with discretion, great attention to detail, organization, and process
• Strong oral and written communication: Ensure communications are clear, thorough, and specific, focusing on follow-through
• Ability to communicate clearly and effectively with senior leaders and external stakeholders with the ability to build strong relationships
• Strong Excel, PowerPoint, Outlook mail and calendaring skills, conference call set up, and audio and visual conferencing programs including Zoom
• Project Management experience needed at an intermediate level. Proven ability to manage projects, work under pressure, and consistently meet deadlines
• Experience with budget and management
• Customer-centric orientation
• Agility and flexibility in response to rapid changing priorities and needs
• Demonstrate ability and willingness to acquire new competencies and accept new challenges constantly
• Strong teamwork skills and a confident ability to offer suggestions and improvements to process and work collaboratively with others. Able to take initiative and make well-informed decisions over sometimes ambiguous tasks and situations with little supervision
• Possess a resourceful & solution-oriented attitude for all situations, no task too big or too small to handle
• Ability to influence others; handle conflict appropriately, know when to delegate issues, and apply sound judgment

What you'll receive for the great work you provide:

• Full range of medical, dental, and vision plans
• Life Insurance
• Short-term and Long-term Disability
• Matching 401(k) Contributions
• Vacation and Paid Sick Time
• Tuition Reimbursement

This role will be based in Austin, Texas at our Corporate Headquarters.

What a typical day looks like:

• Partner with the C Suite Executives including CEO to develop and execute strategic plans across investor relations and public relations initiatives.
• Lead cross-functional projects, ensuring timely execution and alignment with business objectives for our Public Relations via Media and other channels.
• Draft high-impact communications, including speeches, presentations, memos, and briefing materials for internal and external audiences.
• Work with the Flex crossfunctional/leadership
• Optimize team workflows, manage calendars, coordinate meetings, and ensure follow-through on key priorities.
• Liaise with internal teams (Finance, Legal, Marketing, Operations, Strategy and Commercial etc.) and external stakeholders (investors, media, agencies)
• Synthesize market intelligence, media coverage, and investor feedback into actionable insights for leadership.

The experience we are looking to add to our team:

• 7+ years in public relations, corporate communications, management consulting, or a related strategic role.
• Experience supporting C-Suite in Communications and Public Relations.
• Bachelor’s degree in Business, Communications, Finance, or related field; MBA or advanced degree a plus.
• Exceptional written and verbal communication skills with the power/capability to produce compelling, original and insightful content.
• Strong organizational and project management capabilities.
• Experience working with major media outlets and social media platforms as it relates to conveying a company’s story and leadership message.
• Experience partnering with C Suite leaders as well as Agencies to create thoughtful; relevant content and speeches.
• Ability to travel globally as needed.

What you'll receive for the great work you provide:

• Full range of medical, dental, and vision plans
• Life Insurance
• Short-term and Long-term Disability
• Matching 401(k) Contributions
• Vacation and Paid Sick Time
• Tuition Reimbursement

Talented Executive Assistants know and understand that the executive's success is a reflection of their

Administration operations are vital for a successful collaboration with the executive. This is where your organizing, and prioritization skills can really shine. You will:

• Manage day-to-day schedules to optimize the 'executive's time, ensuring they are prepared for all meetings & priorities
• Coordinate internal and external meetings, including but not limited to team, extended staff, all-hands, off-site meetings & one-on-ones, etc.
• Organize business-related meetings, such as food orders, luncheon planning, materials, etc.
• Full inbox and call management; answering on behalf of the executive as appropriate; resolves routine and complex inquiries
• Book domestic and international travel in alignment with the company's travel policy, considering travel Visas, costs, and proper documentation
• Verifies and approves transactions on behalf of the executive
• Ensure the timely submission of expenses and review/provide feedback on expense reports submitted by the executive's direct reports

Operations, strategy & project management tasks require a proactive mindset and the ability to manage and review projects, collaborating with multiple stakeholders. You will:

• Collaborates and executes on special projects and serves as the key point of contact to verify departmental goals, related milestones, and initiatives are aligned with the annual business cycle. Follow up and provide reminders on project deadlines and deliverables.
• Proactively manage calendar priorities based on customer meetings, Forecast, Earnings Release, Board of Directors, current projects, team needs, etc.
• Contribute to leadership meetings by taking notes and tracking action items.
• Conducts research, compiles, and drafts statistical reports & presentations

• Understands and adapts to the impacts of changing business processes and the relevance of performance metrics
• Handles budgets, bill paying and monitoring, ordering and maintaining supplies/equipment

Communication & People – as a liaison for the executive, you will:

• Act as a gatekeeper for all inquiries (customers, employees, ELT, visitors, etc.), triage requests, and coordinates communication and actions as necessary
• Effectively interface with employees from other internal business groups and Senior Executives inside and outside the company and understands key players within all organizations
• Maintain a "pulse of the business", having a sense for the issues taking place in the organization

• Partners with the corporate communication team to implement communication strategies and materials that support key initiatives and convey pertinent details to all stakeholders
• Onboarding new employees and training new team members
  

The experience we're looking to add to our teams:

• Minimum of 5+ years of applicable administrative experience supporting a VP, or SVP, ideally from a fast-paced Manufacturing/ Tech/ Software company
• Skillful execution of administrative activities, with discretion, great attention to detail, organization, and process
• Strong oral and written communication: Ensure communications are clear, thorough, and specific, focusing on follow-through
• Ability to communicate clearly and effectively with senior leaders and external stakeholders with the ability to build strong relationships
• Strong Excel, PowerPoint, Outlook mail and calendaring skills, conference call set up, and audio and visual conferencing programs including Zoom
• Project Management experience needed at an intermediate level. Proven ability to manage projects, work under pressure, and consistently meet deadlines
• Experience with budget and event planning/management
• Bachelor's degree or equivalent relevant experience

Additional Desired Skills/Traits

• Customer-centric orientation
• Agility and flexibility in response to rapid changing priorities and needs
• Demonstrate ability and willingness to acquire new competencies and accept new challenges constantly
• Strong teamwork skills and a confident ability to offer suggestions and improvements to process and work collaboratively with others. Able to take initiative and make well-informed decisions over sometimes ambiguous tasks and situations with little supervision
• Possess a resourceful & solution-oriented attitude for all situations, no task too big or too small to handle
• Ability to influence others; handle conflict appropriately, know when to delegate issues, and apply sound judgment

What you'll receive for the great work you provide:

• Full range of medical, dental, and vision plans
• Life Insurance
• Short-term and Long-term Disability
• Matching 401(k) Contributions
• Vacation and Paid Sick Time
• Tuition Reimbursement

to provide valuable administrative and operational support. This role will, and work
onsite in Austin, TX.

Talented Executive Assistants know and understand that the executive's success is a reflection of their

Administration operations are vital for a successful collaboration with the executive. This is where your organizing, and prioritization skills can really shine. You will:

• Manage day-to-day schedules to optimize the 'executive's time, ensuring they are prepared for all meetings & priorities
• Coordinate internal and external meetings, including but not limited to team, extended staff, all-hands, off-site meetings & one-on-ones, etc.
• Organize business-related meetings, such as food orders, luncheon planning, materials, etc.
• Full inbox and call management; answering on behalf of the executive as appropriate; resolves routine and complex inquiries
• Book domestic and international travel in alignment with the company's travel policy, considering travel Visas, costs, and proper documentation
• Verifies and approves transactions on behalf of the executive
• Ensure the timely submission of expenses and review/provide feedback on expense reports submitted by the executive's direct reports

Operations, strategy & project management tasks require a proactive mindset and the ability to manage and review projects, collaborating with multiple stakeholders. You will:

• Collaborates and executes on special projects and serves as the key point of contact to verify departmental goals, related milestones, and initiatives are aligned with the annual business cycle. Follow up and provide reminders on project deadlines and deliverables.
• Proactively manage calendar priorities based on customer meetings, Forecast, Earnings Release, Board of Directors, current projects, team needs, etc.
• Contribute to leadership meetings by taking notes and tracking action items.
• Conducts research, compiles, and drafts statistical reports & presentations

• Understands and adapts to the impacts of changing business processes and the relevance of performance metrics
• Handles budgets, bill paying and monitoring, ordering and maintaining supplies/equipment

Communication & People – as a liaison for the executive, you will:

• Act as a gatekeeper for all inquiries (customers, employees, ELT, visitors, etc.), triage requests, and coordinates communication and actions as necessary
• Effectively interface with employees from other internal business groups and Senior Executives inside and outside the company and understands key players within all organizations
• Maintain a "pulse of the business", having a sense for the issues taking place in the organization

• Partners with the corporate communication team to implement communication strategies and materials that support key initiatives and convey pertinent details to all stakeholders
• Onboarding new employees and training new team members
  

The experience we're looking to add to our teams:

• Minimum of 7+ years of applicable administrative experience supporting a VP, or SVP, ideally from a fast-paced Manufacturing/ Tech/ Software company
• Skillful execution of administrative activities, with discretion, great attention to detail, organization, and process
• Strong oral and written communication: Ensure communications are clear, thorough, and specific, focusing on follow-through
• Ability to communicate clearly and effectively with senior leaders and external stakeholders with the ability to build strong relationships
• Strong Excel, PowerPoint, Outlook mail and calendaring skills, conference call set up, and audio and visual conferencing programs including Zoom
• Project Management experience needed at an intermediate level. Proven ability to manage projects, work under pressure, and consistently meet deadlines
• Experience with budget and event planning/management
• Bachelor's degree or equivalent relevant experience

Additional Desired Skills/Traits

• Customer-centric orientation
• Agility and flexibility in response to rapid changing priorities and needs
• Demonstrate ability and willingness to acquire new competencies and accept new challenges constantly
• Strong teamwork skills and a confident ability to offer suggestions and improvements to process and work collaboratively with others. Able to take initiative and make well-informed decisions over sometimes ambiguous tasks and situations with little supervision
• Possess a resourceful & solution-oriented attitude for all situations, no task too big or too small to handle
• Ability to influence others; handle conflict appropriately, know when to delegate issues, and apply sound judgment

What you'll receive for the great work you provide:

• Full range of medical, dental, and vision plans
• Life Insurance
• Short-term and Long-term Disability
• Matching 401(k) Contributions
• Vacation and Paid Sick Time
• Tuition Reimbursement

General Purpose:

Responsible for supporting the management of the cross-functional team resources and support areas; for the delivery of products and services according to the client's requirements; adding value to Flex and its customers. Identify the needs of the client; negotiate terms of its implementation and transmit them to the operation of the project.

Shift: 8:00am-5:00pm (Monday-Friday)

Principal Accountabilities:

· Supports the PM on the generation of reporting and analyses information for resolution with the client (materials, quality, testing, etc.)

· Supports PM in monitoring the actions generated by the opportunities or needs of the project to comply with the internal metrics and/or customer

· Helps PM to coordinate and/or escalate the resolution of operation problems where any of its projects does not have sufficient resources to meet the commitments previously established.

· Coordinates the resolution of problems or extraordinary situations with shipments of product

· Coordinated and/or escalates the resolution of systemic problems or processes in the supply chain.

· Coordinates and/or escalates, with the CFT, the troubleshooting of delivery on time products (OTD)

· Coordinates with the CFT the evaluation and demand load as well as the response of the operation (Material Shortages, Can Do, E&O, capacity, plan shipments, etc.) that is communicated to the customer.

· Helps the PM on the relationship with the customer through monthly or quarterly reviews, or as needed, to communicate deliveries, open commitments, or overall progress of the account.

· Supports the PM to coordinates with the CFT the actions necessary for compliance with the targets agreed with the customer (quality, testing, materials, processes, etc.)

What you'll receive for the great work you provide:

• Full range of medical, dental, and vision plans
• Life Insurance
• Short-term and Long-term Disability
• Matching 401(k) Contributions
• Vacation and Paid Sick Time
• Tuition Reimbursement

Responsible for performing a wide range of tasks varying form individual contributor to project manager for medium to large size projects, in order to provide business analysis and recommend / implement automated solutions in support of financial processes and to ensure that the technical requirements are met in each development and testing environment.

What a typical day looks like:

• Plan, prioritize, and manage IT support and maintenance activities to ensure that organization’s information systems function reliably and that IT resources are used effectively.
• Research, evaluate, and recommend hardware and software products that will enhance the capabilities of the organization’s information systems.
• Liaise with functional or operational area managers to understand their current and future information needs and determine how information systems should be installed, configured, and maintained to best meet these needs.
• Lead, direct, evaluate, and develop a team of information systems professionals and support staff to ensure that the organization’s information systems are supported effectively and within budget.
• Direct daily department activities in order to maximize system utilization and support business needs as it pertains to a site’s IT infrastructure. Examples include IMAC, VMAC, and responding to Help Desk tickets.
• This IT infrastructure includes (but is not limited to) LAN, WAN, telephony, server administration, desktop support, printers and barcode scanners.
• Manages the relationship with the service providers of any outsourced infrastructure component. This includes managing the service level agreement, change management, maintaining a thorough understanding of cost issues including participating in negotiation of new cost schedules.
• Manage business continuity and recovery of company’s information systems, including needs analysis, design, plan development, implementation and documentation.
• Select, develop and evaluate personnel to ensure the efficient operation of the function.
• Provide technical &/or project leadership for mid to large-scale projects.
• Provide solutions to a wide range of difficult problems requiring creative solutions.
• Frequently deal with inter-organizational and external contacts

The experience we’re looking to add to our team

• Typically requires a Bachelors degree or equivalent experience
• Typically requires 6 years of related experience, 2 of which are in a lead or supervisory role
• Demonstrates advanced knowledge of functional concepts and a solid understanding of Flex policies and procedures.
• Has awareness of the functional impact upon work processes and other functions.
• Previous experience providing communication and support to high level executives.
• Ability to respond effectively to the most sensitive inquiries or complaints.
• Comfortable participating in presentations on controversial or complex topics to top management, public groups, and/or boards of directors.
• Ability to work independently, with little to no instruction.
• Excellent communication skills, both written and verbal.
• Identifies skills needed within team and works with team to achieve them.

What you'll receive for the great work you provide:

• Full range of medical, dental, and vision plans
• Life Insurance
• Short-term and Long-term Disability
• Matching 401(k) Contributions
• Vacation and Paid Sick Time
• Tuition Reimbursement