Onboarding Coordinator jobs at Ey in Ireland

VAT Operations Coordinator

Ireland / Dublin / Cork / Limerick / Galway

Available for Work Visa Sponsorship:

FSO Tax

Contract Type:Full-Time – Permanent

Role Overview

While prior VAT or tax knowledge is, this position offers an excellent opportunity to gain exposure to VAT processes and develop new skills over time.

Compliance Cycle Management

• Plan and oversee activities for upcoming VAT/CESOP compliance cycles.
• Maintain and update the Master Client List.
• Assess client readiness for VAT compliance work and initiate required tasks.
• Issue data requests to clients, monitor submissions for accuracy, and forward to GDS.
• Monitor the FS VAT Compliance mailbox and allocate tasks as needed.

Client & Internal Coordination

• Liaise with EMS and CDD teams for PACE/PACE renewal and AML completion.
• Update GEAR and manage client documentation.
• Draft and issue client quotes and engagement letters, coordinating with EY offices as required.
• Handle routine client queries and requests promptly.

Post-Submission Activities

• Compare ROS receipts against client approvals for accuracy.
• Issue ROS receipts and manage billing processes.

Business Development Support

• Assist with fee quotes, proposals, and RFP responses.
• Support development of VAT marketing materials and campaigns.
• Coordinate VAT seminars, publications, and social media initiatives.

Team Leadership

• Potential to act as line manager for a small team (onshore/offshore).

What We’re Looking For

• Strong organizational and administrative skills with attention to detail.
• Excellent communication and interpersonal abilities.
• Ability to work independently while collaborating effectively with others.
• Proactive mindset and willingness to learn.

We offer a competitive remuneration package. Our comprehensive Total Rewards package includes support for flexible working and career development, and with FlexEY you can select benefits that suit your needs, covering holidays, health and well-being, insurance, savings and a wide range of discounts, offers and promotions. Plus, we offer:

• Support and coaching from some of the most engaging colleagues around
• Opportunities to develop new skills and progress your career
• The freedom and flexibility to handle your role in a way that’s right for you

All our employees are given a benefits package which they can tailor to suit their individual preferences. Our range of benefits include:

Career Progression

• When you join EY, you will be supported to ensure that you are enhancing your skills from day one.
• Continuous learning, where you can develop the mindset and skills to navigate whatever comes next.
• As you grow and develop here, you’ll discover opportunities to help customise your career journey, so that it’s as unique as you are - success is defined by you, we will provide the tools and flexibility, so you can make a meaningful impact, your way.
• Transformative leadership, we will give you the insights, coaching and confidence to be the leader the world needs.
• Diverse and inclusive culture, you will be embraced for who you are and empowered to use your voice to help others find theirs.
• We have embraced Hybrid working at EY adding greater flexibility and autonomy to the roles of our employees.

Inclusion & Diversity

We recognise the strength that comes from having a diverse workforce and building a culture where we support all our people to achieve their potential. You’ll be embraced for who you are and empowered to use your voice to help others find theirs.

Contract Type:Fixed Term Contract (9 months)

This is a fast-paced, hands-on recruitment role where you will support the end-to-end student recruitment process. You will be empowered to build and maintain relationships with key stakeholders, focusing on student talent attraction and ensuring an exceptional candidate journey.

In this role, you will collaborate with the wider Student Recruitment team and our business to source and attract university talent for various roles through campus events and career insight days. You will also utilize online social channels such as LinkedIn and Instagram to promote early career opportunities and initiatives.

You will manage the entire recruitment process for student and entry-level applicants for your designated service line, from application to onboarding. This includes coordinating with administrators, onboarding, induction, Talent, and CBS functions to ensure a smooth transition for candidates joining the firm.Maintaining accurate recruitment and hiring data is essential in this role, so attention to detail and comfort with managing large volumes of data will set you up for success.

Your key responsibilities

• Support the EY Ireland Talent Team, based in our Dublin office, in delivering graduate and undergraduate recruitment programs aligned with the firm's student strategy goals.
• Use recruitment and hiring data to inform decisions, ensuring comfort with managing large volumes of data.
• Screening large volumes of applicants while keeping your operations lead up to date on candidate progress
• Gathering and maintaining onboarding documentation for all new joiners across a multitude of student programmes, ensuring appropriate verification checks are carried out.
• Assisting with our overall talent attraction strategy through the promotion of open roles via LinkedIn

• Build relationships with career offices and attract potential future leaders at careers fairs, presenting to large groups of students about why EY is a great place to build their future.

To qualify for the role, you must have

• Advanced Excel skills, with proficiency in managing large volumes of data.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively with stakeholders at all levels.
• Strong analytical and problem-solving abilities, with keen attention to detail.
• Commercial awareness and the ability to measure progress against business goals, providing regular updates to your team lead and stakeholders.
• Comfort with public speaking and presenting.
• Strong project management skills, with experience managing multiple projects simultaneously.
• Resilience and the ability to work under pressure in a complex business environment, responding to change and leading others through it.

Desired but Not Essential

• Previous experience working in a professional services environment.
• Familiarity with relevant industry regulations and compliance standards .

In addition to competitive salary, we know that when you can shape work around your life, you’re likelier to be happier and more productive. That’s why we have several benefits to support your health and wellbeing.

• Recognition awards
• A flexible, Hybrid working environment
• Free gym membership
• 24/7 Employee Assistance Programme & wellbeing support
• Pension contribution
• Discounted health insurance
• Ability to buy 5 extra holidays per year
• 2 charity days per year
• 5 learning days
• Graduation day paid leave
• Referral programmes
• Travel pass
• Bike to work scheme
• The opportunity to earn a FREE Tech MBA, or Masters in Sustainability or master’s in business Analytics while working with EY through Hult International Business School
• Many D&I Networks including the Ability, Family, Unity, Women, International& Mental Health networks

Level:Associate

Available for Work Visa Sponsorship:No

9 months Fixed Term

Your key responsibilities

• Overseeing and coordinating the full onboarding process, acting as the go-to contact for candidates and internal stakeholders until the candidate joins, confidently guiding them through each step of the onboarding journey.
• Providing clear and regular communication with hiring managers, HR, and new joiners, confidently guiding them through each step. Proactively following up with stakeholders to confirm onboarding steps and timelines.
• Maintaining accurate records and reporting onboarding metrics to stakeholders.
• Collaborating with on-shore and off-shore teams to ensure documentation and IT provisioning are in place in a timely matter before the candidate joins. Liaise with the immigration team for visa/work permit cases.
• Planning and prioritising onboarding tasks using project management skills to ensure timely execution.
• Organise and facilitate orientation sessions to introduce new hires to EY’s culture, policies, and ways of working.
• Weekly monitoring of the onboarding process to identify gaps or delays before they escalate.
• Gathering feedback from new joiners and stakeholders to assess what’s working and what could be improved.
• Suggesting and implementing enhancements to streamline coordination and ensure consistency across teams.

Skills and attributes for success

• Strong organisational skills with the ability to manage multiple tasks in a fast-paced environment.

• Excellent communication and presentation skills, especially when facilitating orientations.

• A collaborative mindset and the ability to work effectively within a team.

• Experience using HR systems and maintaining accurate employee records.

Ideally, you’ll also have

• Experience in recruitment or onboarding coordination.

• Familiarity with project management tools and practices.

What we look for

We offer a competitive remuneration package. Our comprehensive Total Rewards package includes support for flexible working and career development, and with FlexEY you can select benefits that suit your needs, covering holidays, health and well-being, insurance, savings and a wide range of discounts, offers and promotions. Plus, we offer:

• Support and coaching from some of the most engaging colleagues around

• Opportunities to develop new skills and progress your career

• The freedom and flexibility to handle your role in a way that’s right for you

• Pension

• Maternity & Paternity leave

• Discounted health insurance

• Bike to work Scheme

• Web Doctor – Free unlimited online GP consultations for you and your family

• Recognition Awards

• The purchase of additional annual leave

• Cash incentives for referrals

• Hybrid Working

• Work Mobile

• Free Gym membership

• TECH MBA paid by EY

• Travel Pass

• Wellness rooms available in some offices

Career Progression

• When you join EY, you will be supported to ensure that you are enhancing your skills from day one.

• Continuous learning, where you can develop the mindset and skills to navigate whatever comes next.

• As you grow and develop here, you’ll discover opportunities to help customise your career journey, so that it’s as unique as you are – success is defined by you, we will provide the tools and flexibility, so you can make a meaningful impact, your way.

• Transformative leadership, we will give you the insights, coaching and confidence to be the leader the world needs.

• Diverse and inclusive culture, you will be embraced for who you are and empowered to use your voice to help others find theirs.

Your key responsibilities

• Course Management: Support the planning and deployment of innovative technical, professional skills, leadership, and Diversity, Equity, and Inclusion (DEI) courses and programs, driving transformative learning experiences across the firm.
• Event Organisation: Plan and execute virtual and in-person learning events, ensuring their successful completion and adherence to compliance and quality standards.
• Content Production: Participate in recording, editing, and producing online modules/webcasts contributing to EY’s cutting edge blended learning strategy.
• Course Evaluation: Evaluate the effectiveness of learning interventions through assessments, feedback, and data analysis to continually improve training outcomes.
• Policy Implementation: Implement the company's training policies while collaborating with Talent Learning Leads to adopt innovative and effective approaches that align with our learning objectives
• Relationship Management: Cultivate and maintain effective communication with internal and external stakeholders and facilitators ensuring alignment and collaboration throughout the learning journey.
• Harnessing AI Technology: Leverage AI to drive innovation and enhance learning development, transforming the delivery and effectiveness of our programs and learning culture.
• Talent Projects: Collaborate on cross-functional projects that align with our overarching Talent strategy.

Skills and attributes for success

• Excellent organisational and project management skills.
• Keen attention to detail and the ability to meet deadlines.
• Strong proficiency in MS Office Programmes and SharePoint
• Proficiency in using learning management systems (e.g. Success Factors) and other training-related technologies.
• Strong interpersonal skills to build relationships and work collaboratively with various stakeholders
• Excellent communication skills - written and verbal
• Creative mindset with innovative solutions for learning deployment and audience engagement.
• Problem-solving Skills: Apply innovative problem-solving techniques to enhance processes, foster a growth mindset, and drive continuous improvement, leveraging AI to optimize outcomes.

To qualify for the role, you must have:

• Proven experience (at least 2 years) in learning and development coordination
• Bachelor’s degree in human resources, Training and Development, Education, Psychology or a related field.

Contract Type:Permanent & Fixed Term Contract

As a Student Recruitment Administrator, you will support our recruiters on the end-to-end student recruitment journey. Day to day, your role will include screening new applicants; supporting candidates through daily queries; maintaining essential recruitment systems, documentation, and trackers; interview scheduling; processing offers and onboarding. In addition to this, you will be empowered to support other team members and talent attraction initiatives throughout our campaign cycles as required.

Maintaining accurate recruitment and hiring data is essential in this role, so attention to detail and comfort with managing large volumes of data will set you up for success.

Your key responsibilities

• Managing day to day queries from candidates and internal business leads via the Student Recruitment Shared Mailbox and hotline
• Maintaining candidate data via internal applicant tracking systems (ATS); ensuring all candidate data is accurate and updated at all times throughout the candidate journey
• Screening large volumes of applicants while keeping your recruiter and operations lead up to date on candidate progress
• Interview scheduling and managing changes as they arise to ensure a positive candidate experience
• Processing offer letters for successful candidates and tracking responses
• Gathering and maintaining onboarding documentation for all new joiners across a multitude of student programmes, ensuring appropriate verification checks are carried out.
• Supporting the planning and facilitation of various student programmes, engagement events and inductions
• Assisting with our overall talent attraction strategy through the promotion of open roles via LinkedIn
• Attending events both internally and on campus when required to represent EY

To qualify for the role, you must have

• Bachelor’s degree with a strong academic record
• Administration experience within a human resources or recruitment environment
• Demonstrated experience using recruitment technologies and applicant tracking systems
• Advanced Excel skills, with proficiency and experience in managing large volumes of data
• Excellent communication, time management and teamworking skills

Skills and attributes for success

• Good analytical and problem-solving abilities, with a keen attention to detail
• Demonstrated organisational skills and the ability to juggle multiple tasks at once
• Ability to work both autonomously and collaboratively as part of a wider team when needed
• Experience and comfort in adapting to change
• Strong presentation and public speaking skills
• Resilience and the ability to work under pressure in a complex business

In addition to competitive salary, we know that when you can shape work around your life, you’re likelier to be happier and more productive. That’s why we have several benefits to support your health and wellbeing.

• Recognition awards
• A flexible, Hybrid working environment
• Free gym membership
• 24/7 Employee Assistance Programme & wellbeing support
• Pension contribution
• Discounted health insurance
• Ability to buy 5 extra holidays per year
• 2 charity days per year
• 5 learning days
• Graduation day paid leave
• Referral programmes
• Travel pass
• Bike to work scheme
• The opportunity to earn a FREE Tech MBA, or Masters in Sustainability or master’s in business Analytics while working with EY through Hult International Business School
• Many D&I Networks including the Ability, Family, Unity, Women, International& Mental Health networks

General Information

Full-Time – Permanent

Key Responsibilities

• Onboarding Process Management:Serve as the primary point of contact for candidates regarding any queries prior to joining and ensure all pre-employment requirements are completed before the new hires start.

• Coordination of Orientation Sessions:Organize and facilitate employee orientations, providing new hires with essential information about company policies, culture, and their specific roles.
  • Project Management:Utilize project management skills to plan and prioritise multiple onboarding tasks, ensuring that all activities are executed efficiently and effectively.
• Cross-collaboration with other on-shore and off-shore Teams:

• Continuous Improvement:Gather feedback from new hires and stakeholders to identify areas for improvement in the onboarding process, implementing changes as necessary to enhance the experience.

• Documentation and Reporting:

Skills and attributes for success

• You will have ideally minimum 2 years of experience in a recruitment or onboarding coordinator role.
• You are highly organized with the ability to thrive in a fast-paced work environment, managing multiple tasks and deadlines effectively, with a proven ability to plan, prioritize, and execute onboarding tasks efficiently.
• You have experience in organising and facilitating employee orientations and initial training sessions, with strong presentation and communication skills.
• You have a collaborative mindset with the ability to work effectively within a team, fostering a positive and inclusive work environment.

We offer a competitive remuneration package. Our comprehensive benefits package includes support for flexible working and career development, and with FlexEY you can select benefits that suit your needs: covering holidays, health and well-being, insurance, savings and a wide range of discounts, offers and promotions.

Plus, we offer:

• Support and coaching from some of the most engaging colleagues around.
• Opportunities to develop new skills and progress your career.
• The freedom and flexibility to handle your role in a way that’s right for you.

All our employees are given a benefits package which they can tailor to suit their individual preferences. Our range of benefits include:

• Hybrid Working
• Pension/Discounted Health Insurance
• Web Doctor
• Purchase of Additional Annual Leave
• Free Gym Membership
• Travel Pass
• Maternity & Paternity Leave
• Bike to Work Scheme
• Referral Bonuses & Recognition Awards
• Tech MBA paid by EY

Career Progression

• When you join EY, you will be supported to ensure that you are enhancing your skills from day one.
• Continuous learning, where you can develop the mindset and skills to navigate whatever comes next.
• As you grow and develop here, you’ll discover opportunities to help customise your career journey, so that it’s as unique as you are - success is defined by you, we will provide the tools and flexibility, so you can make a meaningful impact, your way.
• Transformative leadership, we will give you the insights, coaching and confidence to be the leader the world needs.
• Diverse and inclusive culture, you will be embraced for who you are and empowered to use your voice to help others find theirs.
• We have embraced Hybrid working at EY adding greater flexibility and autonomy to the roles of our employees.