Palo Alto Senior Executive Assistant 

United States, California 

976459999

Being the cybersecurity partner of choice, protecting our digital way of life.

Your Career

We are seeking an exceptional Senior Executive Assistant to support these senior leaders within the People Team:

• SVP, Global Talent Org & People Sciences

• VP, Talent Acquisition

• Sr. Director, Communications

• Sr. Director, PBP Product

1. Strategic Program & Financial Management

• Create, track, and manage Purchase Orders (POs) for the Global Talent Organization (GTO).

• Program management experience is a strong plus, as a significant part of the role will be managing the PO process across GTO, in addition to calendar and expenses.

• Agenda management for GTO leads team meetings, Talent Enablement Team meetings and AMA forums.

2. Executive Administrative Support

• Proactively manage complex, global calendars, coordinate complex meetings, and organize executive leadership sessions.

• Oversee domestic and international travel arrangements, itineraries, and expense reports.

• Maintain high levels of confidentiality, professionalism, and executive presence at all times.

3. AI Readiness

AI-ready or comfortable with AI tools would be a significant plus to-

• Boost Efficiency: Automate routine administrative tasks (e.g., expense reconciliation, drafting emails, synthesizing data) using AI, thereby freeing the EA for higher-level support.

• Optimize Executive Time: Utilize intelligent scheduling tools for complex global calendars, proactively managing time and resolving conflicts.

• Enhance Strategic Output: Leverage AI for superior information management, including creating concise meeting briefings and generating automated meeting action items, directly supporting the required follow-up duties.

• Demonstrate Growth: Signal an adaptable, resourceful, and future-proof mindset, positioning the EA to effectively scale support as the organization evolves.

4. Collaboration & Event Planning

• Plan and execute internal team events, leadership meetings, and large-scale gatherings such as all-hands sessions.

• Partner with other Executive Assistants across the People Team and broader company to ensure seamless coordination.

Your Experience

• Proven experience as an Executive Assistant supporting VP/SVP-level leaders.

• 2+ years of experience, ideally in a high-growth or global environment, with program management skills valued highly.

• Seeking a candidate with a specific blend of executive experience and operational acumen.

• While the job requires supporting executive-level leaders, earlier-in-career talent with the requisite skills and growth mindset is preferred.

• Excellent organizational, written, and verbal communication skills.

• Strong learning / growth mindset and comfort working in a dynamic environment.

• Working with AI tools would be a significant plus.

• Strong interpersonal skills and the ability to build trusted relationships across all levels of the organization.

• Proven ability to prioritize effectively, manage multiple deadlines, and thrive in a fast-paced setting.

• Proficiency with Google Workspace, expense systems (e.g., Concur), and calendaring tools.

Compensation Disclosure

The compensation offered for this position will depend on qualifications, experience, and work location. For candidates who receive an offer at the posted level, the starting base salary (for non-sales roles) or base salary + commission target (for sales/commissioned roles) is expected to be between $101000 - $163000/YR. The offered compensation may also include restricted stock units and a bonus. A description of our employee benefits may be found .

All your information will be kept confidential according to EEO guidelines.