EY Executive Assistant - Financial Services 

Belgium, Flemish Brabant 

976076989

We are looking for a capable professional to combine finance support responsibilities with administrative tasks (the latter similar to the role of Personal Assistant). He / she will act as the right hand of multiple partners in the Consulting department of EY FSO Belgium.

Key Responsibilities

An important part of the role will be dedicated to specific tasks, supporting the partner’s consulting activities:

• Create new clients in the system
• Assist with the preparation of contracts/client proposals using existing EY templates
• Support with submitting timesheets and expense notes
• Support with follow-up of projects from A to Z:
  • Insert data in internal CRM tool and adjust as needed
  • Follow-up on contracts and other official documents
  • Assist with preparation and follow up of budgets
  • Monitor hours and expenses
  • Assist with preparation of invoices and follow-up of collection

Moreover, your job will also include the following administrative tasks:

• Manage agenda & email
• Arrange travel and accommodation for business trips
• Organize various internal and external meetings
• Act as a back-up to other management assistants in the team
• Various related administrative and support tasks as required.

Skills and Attributes for Success

• Degree in a relevant field or equivalent by experience
• Experience (3 – 10 years) in a similar support role (Finance Assistant, Executive Assistant, Management Assistant, Personal Assistant, Team Assistant, Office Manager)
• Fluency in Dutch / French, and solid level of business English
• Excellent knowledge of the MS Office package (Word, Excel, PowerPoint, Outlook)
• Good communication skills and proactive attitude
• Hands-on and well organized, sense of responsibility, eager to learn
• Experience in a professional services firm, in a law office or in the financial services industry is a major differentiator.

What working at EY Offers

• You will be part of a leading global professional services firm.
• You will be part of the EY family where everyone is willing to offer support and senior management is very accessible.
• You will join a dynamic and growing team with a great mix of young and experienced professionals focusing on financial services.
• You will get extensive trainings on technical matters, as well as soft skills and project management, and you will have access to new technologies and innovative equipment.
• We are proud of our flexible working arrangements, and we will support you to build a successful career and deliver excellent client service, without sacrificing your personal priorities.
• While our client-facing profession might require part-time working at client site and business traveling at times, we are committed to helping you achieve a lifestyle balance.